General Marketing Assistant

Benefits:

• Flexible schedule
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Marketing Assistants play a critical support role in keeping client accounts organized, communications clear, and daily operations moving efficiently.

This is a highly collaborative position that requires strong communication skills, attention to detail, and the ability to juggle multiple responsibilities without losing structure.

You will serve as a communication bridge between clients and internal teams while also handling essential administrative and marketing support functions.

This role is ideal for someone who enjoys being the operational backbone of a growing organization. This is not a passive support role, it is a mission‑critical position that keeps our accounts running efficiently.

• Check general inboxes (phone, email and social media)
• Collect client materials and approvals
• Communicate updates, deliverables, and requests clearly and professionally
• Confirm appointments and scheduled calls with clients
• Send reminders and follow‑ups to ensure attendance and preparedness
• Work with team leads to create meeting agendas, materials for meetings and recaps
• Maintain organized documentation of conversations and requests
• Escalate urgent matters appropriately

• Support account managers with tracking deliverables and timelines
• Monitor task status and follow up with internal teams
• Ensure deadlines are clearly communicated and met
• Assist with preparing weekly client updates
• Identify potential delays before they become problems

• Data entry for the setup and optimization of client’s online business listings
• Upload images, update service descriptions, and monitor business information accuracy
• Coordinate review requests and assist with response management
• Ensure listings remain compliant and properly optimized

• Daily social seeding
• Assist with proof reading content
• Assist with basic content uploading and formatting
• Ensure posts go live as scheduled
• Monitor comments and notify account managers of engagement

• Organize and maintain structured cloud folders (Google Drive, Dropbox, etc.)
• Maintain consistent file naming conventions
• Reorder marketing materials or printed collateral for clients
• Track inventory of client materials when applicable
• Assist with internal documentation and SOP organization

• Provide administrative support to agency leadership as needed
• Assist with internal scheduling and follow‑ups
• Conduct light research tasks when requested
• Support cross‑department needs during high‑volume periods

• Anticipatory action
• Proactive and dependable
• Calm under pressure
• Highly organized / detail‑oriented
• Professional communicator
• Team‑oriented
• Resourceful
• Takes ownership without being asked