Executive Assistant​/Research Associate to Partner

Job Title: Executive Assistant to Partner

Location: West Palm Beach, FL

Schedule: Full-time, ideally 4 days per week on-site

Compensation: $110,000 – $130,000 base salary + bonus

Experience

Required:

2-7 years experience

We are seeking a polished, proactive, and highly organized Executive Assistant/Research Associate to provide comprehensive support to a Managing Partner within a leading Financial Services Executive Search firm. This role requires exceptional communication skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced, high-performing environment.

• Provide high-level administrative support, including calendar management, travel coordination, and expense reporting
• Act as a gatekeeper and liaison, handling confidential information with the utmost discretion
• Prepare and edit correspondence, presentations, and board materials
• Coordinate meetings, including agenda preparation and follow-up actions
• Manage special projects and ensure timely completion of deliverables
• Build strong relationships with internal teams and external stakeholders
• Support business engagement beyond traditional administrative tasks

• Minimum 2 years of experience as an Executive Assistant/Coordinator/Research supporting executives
• Background in Financial Services or a related professional industry
• Strong organizational and time-management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and familiarity with scheduling tools
• Ability to work independently and anticipate needs in a dynamic environment
• High level of professionalism, discretion, and cultural fit