Official Records Specialist II

Would you like to supplement your income while giving back to your community? If so, we have an awesome opportunity for you!

Our Records Management department is working on a paper reduction project and we need your help to review scanned documents against the original paper copy to ensure quality! The candidates selected for this position will work 20 hours per week on this project which is estimated to last up to two years. This position is located in the main courthouse building located in downtown West Palm Beach.

Like to connect with the Clerk’s recruitment team to learn more about this position? email  with your name and phone number and we will connect with you! If you would like to be considered for this position, we encourage you to apply!

• Flexible Schedules – choose how you would like to work your 20 hours weekly (anytime between 8am to 5pm, Monday – Friday)
• On-the-job training and equipment are provided
• Convenient parking provided
• You can give back to your community and work with a purpose

Note:

Postings may be cancelled or closed at any time based on business needs. Applicants who have applied will be notified of cancellations. Applications will be reviewed on a rolling basis and therefore the position may close before the posted date. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at  or

• Review scanned documents/images and compare against the original documents to ensure quality. Review includes looking for image quality, presence of all documents and pages within the documents, accuracy of data entries in viewing system and retaining any original documents required by statute.
• Rescan of pages or documents as needed (missing pages/poor quality).
• Perform basic data entry to correct any discrepancies identified in the system.
• Report any issues found and document readiness of physical paper files for destruction.

High school diploma (or GED), supplemented by three (3) years of general work experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Once qualified, deputization may be required to perform the assigned functions. Ability to lift file boxes weighing up to 40 pounds.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses.

To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708.

If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.