Office Administrator

Description

We are looking for a detail-oriented Office Administrator to oversee daily operations, bookkeeping and administrative tasks in our West Palm Beach, Florida office. This role requires a strong background in bookkeeping, payroll, and office administration, along with excellent organizational and multitasking abilities. The ideal candidate will play a key role in ensuring smooth office functions and supporting various business processes.

Responsibilities:

- Manage accounts payable and receivable, including processing invoices and performing bank deposit runs.

- Coordinate biweekly payroll processes, ensuring compliance with tax regulations and managing deductions such as 401K contributions and child support.

- Handle monthly customer billing and ensure timely distribution of invoices.

- Oversee timesheet administration and review submissions every Monday.

- Facilitate electronic filing of documents, including proposals, tax records, equipment lists, fleet information, and insurance policies.

- Administer new project setup, including creating folders, updating job lists, and managing pay requisitions.

- Organize supply orders and maintain inventory for office needs.

- Manage insurance renewals for corporate and vehicle policies, as well as certificates of insurance for customers.

- Arrange travel accommodations for crew members as required.

- Support new employee administration processes, including onboarding and documentation.

Requirements - Minimum of 3 years of experience in office administration or a similar role.

- Proficiency in Quick Books, Excel, and Outlook.

- Strong skills in bookkeeping, including accounts payable and receivable.

- Familiarity with payroll processes and benefits administration.

- Ability to manage electronic filing systems and organize documents efficiently.

- Excellent attention to detail and organizational skills.

- Effective communication skills for interacting with team members and external stakeholders.

- Knowledge of insurance policies and travel arrangements is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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