Property Administrator

Overview

Build Your Career with Related Management Company: A subsidiary of Related Companies, Related Management Company (RMC) is a premier owner/operator of real estate, managing hundreds of properties across multiple states and Washington, D.C. We set the standard in workforce, market‑rate, and luxury housing while leading in sustainability, with many new developments pursuing LEED Silver certification or higher.

At RMC, exceptional service, innovative design, and thriving communities define our work. Our success is powered by bold thinkers and entrepreneurial spirits, fostering growth, internal mobility, and leadership development.

We are proud to be an equal‑opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.

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As an Administrative Assistant, you will play a key role in supporting the General Manager to uphold our brand promise, “Expect More At Home,” by efficiently managing the administration of assigned rentals. This role involves a variety of responsibilities, including accounts receivable and payable activities, rent collection, billing, data entry, and general office management. You will also take on special projects, maintain organized files, order supplies, and occasionally assist with leasing apartments in the absence of a leasing agent.

All tasks will be performed in alignment with RMC policies and procedures.

• Maintain regular office hours as directed by the General Manager.
• Keep accurate and current tenant data, including updating the tenant roster as per regional procedures and ensuring the front desk has the latest copy.
• Organize and maintain efficient filing systems for all site administration, such as owner files, vendor files, inventory, operational procedures, work orders, and accounts receivable, in collaboration with the Resident and General Manager.
• Prepare and process various communications, including memos, letters, and insurance incident reports.
• Foster a strong working relationship with the building Resident Manager.
• Prepare incident reports, create and distribute violation letters, and conduct follow‑up on occupancy changes or unauthorized pets, following RMC and regional procedures.
  
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• Ensure timely execution of all required registrations and certifications for the site.
• Manage software licensing procedures and secure all software‑related materials.
• hobbies..??—Monitor and address unauthorized pet issues and violations.
• Answer phone calls, manage office organization, and order supplies.
• Assist with special projects as assigned, including preparing lease renewal paperwork and managing rentals and paperwork for rentable spaces..

• Collect cash receipts and maintain up‑to‑date records on Yardi/Real Page.
• Process regular and timely deposits.
• Ensure accurate tenant billing through proper processing of charges in the Yardi/Real Page system, making necessary adjustments as per RMC procedures.
• Review and verify accuracy for all accounts receivable reports, including Delinquency, Rent Roll, and GPR reports.
• Create monthly open items reports in line with regional procedures.

• Develop and maintain positive vendor relationships in collaboration with the Resident Manager and General Manager.
• Process vendor invoices promptly following RMC procedures, including managing petty cash and postage.
• Maintain updated vendor files on‑site and accurate petty cash records in compliance with operational procedures.
• Manage the Accounts Payable system by forwarding coded invoices promptly to the Accounts Payable Department.
Ensure all expenditures exceeding staff limits are approved by the General Manager before commitment.

The anticipated hourly range is $23.00 – $24.00 per hour.

Actual base salary within the anticipated range will be determined by experience, skills, qualifications, and market factors. You sceluy will also be eligible for discretionary bonus incentives and a comprehensive benefits package.