Senior Executive Assistant

Direct message the job poster from Ascendo Resources

We are seeking a highly organized, proactive, and discreet Executive / Personal Assistant to support a senior principal with mostly professional but some personal responsibilities.

This role requires exceptional attention to detail, strong judgment, and the ability to manage multiple priorities in a fast-paced environment while coordinating seamlessly with internal teams and external partners.

• Manage complex calendars, including business and personal scheduling
• Schedule appointments and coordinate meetings, conferences, and offsites
• Book domestic and international business travel and family vacations, including dealing with visas and logistics
• Organize and coordinate speaking engagements and conference participation and industry conferences
• Prepare and submit expense reports using Expensify
• Purchase gifts, manage holiday cards, and oversee special occasions
• Manage and coordinate board meetings, both onsite and virtual, including travel and hotel arrangements
• Manage philanthropic initiatives and related activities
• Research, hire, and oversee vendors and contractors for home-related projects
• Track projects and keep the principal informed of progress and deadlines
• Collaborate with other administrative professionals on other teams to coordinate cover

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, ideally in a fast paced, Financial Services, Hedge Fund or Private Equity Environment
• Exceptional organizational skills with the ability to manage competing priorities
• High level of discretion and professionalism when handling confidential matters
• Strong communication and interpersonal skills
• Experience working with expense management tools (Expensify preferred)
• Proficiency with CRM systems such as Salesforce and Deal Cloud
• Comfortable coordinating with internal teams, external vendors, and service providers
• Ability to anticipate needs and operate independently with minimal supervision

• Mid-Senior level

• Full-time

• Administrative
• Financial Services and Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Ascendo Resources by 2x

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave

West Palm Beach, FL $-$ 2 days ago