Office Coordinator

Office Coordinator

The Arc of Palm Beach County

We are seeking a highly organized, detail‑oriented, and collaborative Early Intervention Office Coordinator to support our Early Intervention programs. This role is ideal for someone who thrives in a fast‑paced, mission‑driven environment and enjoys being the operational backbone of a team dedicated to serving children and families.

The Early Intervention Office Coordinator provides comprehensive administrative, fiscal, and program support across the Early Intervention Department. This position plays a critical role in ensuring smooth daily operations, accurate documentation, responsible fiscal practices, and strong collaboration among staff, families, vendors, and community partners.

• Provide administrative support to Early Intervention programs.
• Record and maintain meeting minutes for program and internal meetings.
• Manage filing, copying, and organization of paper and electronic records.
• Open and close the office and maintain organized, professional common areas.
• Process and maintain intake packets, consents, and other program documentation.
• Track and manage EI client referrals to internal and external partners.
• Coordinate program mailings, including client correspondence and surveys.
• Prepare and review purchase requests in accordance with departmental and budgetary guidelines.
• Verify invoices, purchase orders, and supporting documentation.
• Track program expenditures and maintain accurate inventory and supply records.
• Coordinate with vendors to resolve billing discrepancies and ensure timely payments.
• Serve as a support and backup to the Early Intervention Program Coordinator.
• Maintain professional, courteous communication with staff, families, vendors, and partners.
• Act as a liaison with internal departments and external stakeholders.
• Identify barriers to efficiency and proactively recommend solutions.
• Foster a collaborative, respectful, and inclusive team environment.

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proven ability to manage multiple priorities and meet deadlines.
• Analytical thinker with effective problem‑solving skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently while contributing to team success.
• Professional, courteous demeanor and strong interpersonal skills.

• Bachelor’s degree in Business Administration, Business Management, or related field; OR Bachelor’s degree in another field with at least 2 years of office management or administrative experience.
• Advanced Microsoft Office skills preferred.
• Fluency in Spanish and/or Creole preferred.
• Valid Florida driver’s license, proof of auto insurance, and reliable transportation required.

• Primarily office‑based with extended periods of sitting and computer use.
• Occasional lifting of office materials up to 20 pounds.
• Periodic local travel to program or project sites.

• Affordable, comprehensive medical insurance.
• FREE dental and vision insurance.
• Paid life insurance and disability coverage.
• Employee Assistance Program (EAP).
• Flexible Spending Account (FSA).
• Bonus days off the week before New Year’s Day.
• Generous holiday, vacation, and PTO.
• Retirement plan.
• Ongoing professional development opportunities.
• Employee referral bonuses.

At The Arc of Palm Beach County, we believe in taking care of our team so they can take care of others. You’ll join a supportive, mission‑driven organization that values your well‑being, growth, and contributions.

If you’re organized, compassionate, and ready to make a meaningful impact behind the scenes, we invite you to apply and become part of a team dedicated to strengthening families and communities.