Admin Assistant

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The Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.

• Client Communication & Reception
  • Answer and direct phone calls professionally.
  • Greet and assist walk-in clients with courtesy.
  • Handle general inquiries from clients, vendors, and partners.
• Proposals & Documentation
  • Prepare and process customer proposals accurately.
  • Save, track, and file all proposals in company systems.
• Payments & Recordkeeping
  • Process customer payments (credit card, check, etc.).
  • Record and track payment activity in company logs/software.
• Scheduling
  • Coordinate and schedule appointments for measurements, installations, and service calls.
  • Provide confirmations and updates to clients and internal teams.
• Lead Tracking & Sales Support
  • Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet.
  • Maintain daily updates and follow-ups on leads.
  • Collaborate with the sales team to help convert leads into sales.
• Docu Sign Management
  • Prepare and send contracts through Docu Sign.
  • Include acknowledgment forms and confirm receipt.
  • Maintain accurate records of signed contracts.
• Office & Administrative Support
  • Assist with filing, organizing, and managing supplies.
  • Support various departments with admin tasks.
  • Keep the front desk area clean and professional.

• Experience working in a construction office environment is required.
• Previous administrative, receptionist, or office support experience.
• Strong communication and customer service skills.
• Proficient in Microsoft Office and Google Workspace.
• Experience with Docu Sign, Quick Books, or CRM systems is a plus.
• Ability to multitask, prioritize, and stay organized in a fast‑paced environment.
• Professional, reliable, and detail‑oriented.

• Competitive pay (based on experience).
• Full‑time schedule, Monday–Friday.
• Growth opportunities in a fast‑expanding company.
• Supportive and professional work environment.

• 401(k) with company match
• Health, dental, and vision insurance
• Paid time off