AR​/AP Specialist

Reports to: Comptroller

Works closely with: Project Managers, Operations, Finance Leadership

JLRD is seeking an AR/AP Specialist to support day-to-day accounts receivable, billing, collections, and accounts payable activities within a project-based engineering environment.

This role is essential to maintaining accurate financial operations, timely invoicing, disciplined collections, and controlled payables. The AR/AP Specialist works closely with project managers and the finance team to support contract billing requirements, vendor payments, and internal reporting.

The position is full-time and in-office at JLRD’s West Palm Beach headquarters.

• Prepare, issue, and track client invoices in accordance with contract terms
• Coordinate with Project Managers to validate billing accuracy, backup documentation, and approvals
• Maintain accurate AR aging schedules and billing records
• Support collections, outreach, and follow-up in accordance with internal procedures
• Identify billing issues, discrepancies, or disputes and elevate as appropriate
• Ensure compliance with client‑specific invoicing requirements, including portals, POs, and documentation

• Process vendor invoices accurately and in a timely manner
• Ensure correct project, discipline, and cost coding
• Route invoices through approval workflows
• Support weekly AP processing aligned with cash flow planning
• Maintain vendor records and required compliance documentation
• Respond to vendor inquiries professionally and promptly

• Maintain clean, organized, and auditable AR/AP records
• Follow documented procedures for billing, collections, and payables
• Support month‑end close activities related to AR/AP
• Assist with reporting and system improvements as needed

• 3–7 years of experience in AR/AP, billing, or accounting support roles
• Experience in project‑based environments strongly preferred (engineering, construction, architecture, professional services)
• Familiarity with contracts, billing schedules, and project coordination
• Experience with accounting or ERP systems required (Unanet experience preferred)
• Proficiency in Excel and financial tracking tools
• Strong attention to detail, organization, and time‑management skills
• Clear, professional communication skills

JLRD offers a comprehensive benefits package for full‑time employees, designed to support long‑term stability, health, and professional growth.

• Company‑paid health insurance for employees
• Optional dental and vision coverage available at employee cost
• Short‑term and long‑term disability insurance provided
• Life insurance coverage provided (currently $15,000)

• 2 weeks (10 business days) of paid vacation annually
• 7 paid holidays per year
• Sick leave accrual

• Includes a non‑elective Safe Harbor contribution equal to 3% of eligible earnings, contributed by the company regardless of employee participation
• Eligibility for the 401(k) and profit‑sharing program begins after one year of employment
• Additional discretionary bonus eligibility may be available based on company performance and individual contribution

• Support for continuing education or professional development may be provided based on role and business needs
• In‑office work environment
• Monday–Thursday: 7:30 AM – 5:30 PM
• Friday half‑days (Remote or In‑Office): 7:30 AM – 11:30 AM

Additional details regarding benefits are provided during orientation and outlined in the employee handbook.

$55,000 – $65,000 annually + bonus opportunities