Senior Administrative Assistant

Overview

Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values:
Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. Looking for a lifetime career? Apply today!

Provides administrative support to nonexecutive management and employees in the organization. Receives, screens and directs incoming calls, visitors, and email. Uses business software applications to prepare correspondence, reports, presentations, agendas, and minutes. Responsible for providing secretarial services to the organization, such as: maintaining files and records, arranging business travel, coordinating meeting arrangements and office moves, handling mail and ordering needed office supplies or equipment.

• High school diploma or equivalent and a minimum of 4 years of relevant experience; or
• Associates degree from an accredited college or university in a related field and a minimum of 2 years of relevant experience; or
• Bachelors degree from an accredited college or university in a related field.

• Proven ability to develop, implement, and enforce procedures and templates for written and electronic communications. Skilled in initiating, preparing, and delivering a variety of professional communications.
• Demonstrated ability to professionally screen and direct telephone calls and visitors, respond to routine and complex inquiries, and provide accurate and timely responses on behalf of management when appropriate.
• Proven ability to manage and maintain complex calendars, including scheduling appointments, meetings, and travel itineraries.
• Skilled in coordinating detailed travel arrangements, including group, emergent, and international travel, ensuring seamless logistical support.
• Demonstrated ability to manage, analyze, and maintain sensitive data, ensuring accurate tracking and reporting. Proven experience in identifying trends and providing actionable insights to inform management decisions.
• Demonstrated ability to administer routine and complex programs, projects, and processes tailored to the specific needs of the team or group served.
• Demonstrated ability to serve as an administrative liaison within and outside the organization, effectively addressing a wide range of administrative issues.
• Proven track record of building strong relationships with peers, management, and stakeholders to ensure alignment with organizational goals.
• Strong self-initiative in engaging with internal and external customers, management, and colleagues to ensure stakeholders remain informed.
• Skilled in fostering and maintaining clear, effective communication across the organization on administrative matters.
• Demonstrated ability to mentor and train Administrative Assistants, including assigning and reviewing work to ensure accuracy and compliance with organizational standards.
• Demonstrated ability to leverage broad and comprehensive skills and knowledge to develop and implement innovative solutions to complex administrative challenges.
• Demonstrated ability to develop and optimize administrative processes to support organizational needs. Proactively identifies opportunities for process improvement to enhance performance and efficiency, and initiates appropriate actions to implement changes. Contributes to the development and refinement of administrative standards and best practices.
• Demonstrated ability to anticipate and address a wide range of employee concerns and inquiries with professionalism and tact, and effectively resolving routine and moderately complex issues independently, escalating only the most complex matters to senior management, as appropriate.
• Demonstrated ability to leverage computer applications such as Microsoft products including O365, Teams, Outlook (e.g., calendar management), Word, Excel, PowerPoint, SharePoint, Adobe, Bluebeam, and/or Power BI to enhance functional operations, including providing support and training to end-users to promote effective utilization.
• Experience with developing and maintaining SharePoint pages.
• Demonstrated ability to maintain office equipment, coordinate troubleshooting efforts, and ensure necessary equipment is readily available to support end-user needs.

• Health, Dental, Vision & Voluntary Benefits
• Disability, Life & Accident Insurance
• 401(k) Savings program & Capital Accumulation Plan
• Personal & Medical Time Off
• Paid Parental Leave
• Flexible Work Schedules
• Tuition Assistance for Eligible Employees
• Student Debt Benefit Personal Time Off Sell Program
• Employee Assistance Program (EAP)
• Wellness Program
• Visit us online to view all NNL benefits!

$51,800.00 - $77,700.00 annually

Salary information provided is a general guideline only. Annual salary is…