Payroll Administrator

In a Nutshell…

We have a great opportunity for a Payroll Administrator to join our team within Vistry Services, at our office in West Malling, Kent. As our Payroll Administrator you will be responsible for assisting in the accurate and efficient processing of the payroll for Vistry Group, circa 5000 employees across the UK in 25 regional locations, over 200 construction sites and 3 factories manufacturing timber frame housing components.

We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let's cut to the chase, what's in it for you…

Competitive basic salary and annual bonus
Salary sacrifice car scheme available to all employees
Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
2 Volunteering days per annum
Private medical insurance, with employee paid cover
Enhanced maternity, paternity and adoption leave
Competitive pension scheme through salary sacrifice
Life assurance at 4 x your annual salary
Share save and share incentive schemes
Employee rewards portal with many more benefits…In return, what we would like from you…

Behave in line with our company values - Integrity, Caring and Quality
Previous experience in a relevant administration field, preferably in a similar sized payroll or finance environment to Vistry
Be a strong and confident communicator via Teams, the telephone and e-mail
Be very organised and self-motivated with regards to managing your own workload. Be aware of team workloads and be readily available to assist colleagues
Be flexible, adaptable and somebody who can work well under pressure and deal with high volumes of work and tight deadlines
Have good to excellent knowledge of Outlook, EXCEL and Word and a similar payroll system to Resource Link More  about the Payroll Administrator role…

Respond to employee queries and offer help and guidance on PAYE and payroll processes
Manage the team mailbox and respond or refer to team colleagues on all queries within 4 hours of receipt
Ensure that all personal data submitted via the self-service functionality is audited and authorised daily
Ensure that all bank information submitted via the self-service functionality is validated and authorised daily
Monitor, check and upload all bulk variable data to the payroll system including;
Commission
Additional travel allowance
Bonus payments
Overtime, Bonus, Shift - Factory
Overtime - Site operatives
Enhanced holiday for weekly paid
Enter hours worked for casual/zero bank employees
Where submissions are not received on cut-off date
-1, issue reminders to relevant parties. Issue second reminder on cut-off date +1
Download and check all statutory notices from HMRC gateway, such as, student loans, PGL's, P45, P46, and tax code notifications.
For tax codes, compare against existing tax codes and where there is a significant change, issue standard notification to employee
Ensure that self-certifications of sickness forms received via the self-service functionality are updated to the employees absence record
Where the absence data is missing, contact the line managers and offer training and guidance on using MyView to report absences
Monitor absences of longer than 7 days which are uncertificated and advise line manager that a Doctor's fit note is due
Upload to Resource Link any doctors fit notes that are received into the mailbox. Contact the line managers and offer training and guidance on using MyView to upload supporting absence documentation
Assist with checking colleague's input and provide support during team absences
Assist with processing any ad-hoc month end or tax year end tasks
Help and assist when required, other colleagues in the team who manage the car fleet, employee benefits and expenses payments
Be aware and have in depth knowledge of all policies that affect the output of the payroll.
Review team pages on company intranet, DUG and advise manager of any changes or improvements that could be made Finally, let's tell you a bit more about us…

We build more than homes, we're making…