Director, Administrative Management, Management

Overview

The Gamma Iota chapter of Tri Delta at Purdue University is actively looking for a full-time, live-in House Director who will provide on-site property & employee management while fostering a sense of belonging in order to create a premier living experience for Tri Delta's collegiate members.

The ideal candidate will combine their professionalism with a problem solving attitude and their dedication to forming relationships. The role will be responsible for ensuring the safe operations of the property; communicating regularly with vendors, local stakeholders, and the national, professional staff; and creating a safe, welcoming environment for Tri Delta's collegiate members.

• Excellent work environment and mission driven culture
• Paid Vacation & Holidays - 40 hours per semester
• Benefits including Health insurance (Medical, Dental, & Vision), Retirement, & Life insurance
• Industry leading professional training
• Support from Tri Delta's professional Executive Office staff

• 83 residents
• 162 chapter members
• Meal plan provided during the academic year
• Reserved parking spot
• Large House Director suite: living room, office, 1 bedroom and private bathroom

• Responsibilities will include, but are not limited to, the following:
• Property Management
• Live-in and reside overnight at the Tri Delta chapter house.
• Manage the daily operations of the house and provide weekly reports to supervisor, chapter leadership and volunteers.
• Report violations of chapter house rules and policies to chapter officers and advisors. The house director is not expected nor permitted to discipline chapter members.
• Properly maintain the chapter house over time. Recommend capital improvements as needed throughout the year.
• Prepare the chapter house for opening and closing, to include coordination of move-in and move-out and scheduling cleaning and routine maintenance.
• Oversee the operation of dining services, including menu preparation, purchasing, and special events.
• Oversee the operation of facility cleaning, which may include scheduling for daily, weekly, deep cleaning, special event(s), and additional cleanings and supply purchasing
• Perform daily walk of the entire chapter house, including both the interior and exterior of the property to review for any safety or maintenance related needs.
• Employee Supervision
• Recruit, hire, train, schedule and supervise chapter house employees and ensure the accuracy of employees’ payroll.
• Safety/Health
• Work to develop and maintain a safety-conscious working and living environment with employees and chapter members.
• Ensure that all life-safety equipment is well-maintained and in good working order. Schedule life safety inspections as requested and required in conjunction with Facility Support.
• Promptly report to Regional Housing Manager and Facility Support any problems with fire extinguishers, smoke detectors, alarm system or any other security or safety risk, including fire hazards.
• Understand the Organization's protocol for responding to critical incidents and promptly report them to Executive Office staff.
• Assist Regional Housing Manager and Facility Support staff with maintaining property records and complete all assigned paperwork in a timely manner.
• Collaboration/Communication
• Establish and maintain vendor relationships.
• In collaboration with the chapter and advisors, establish kitchen and dining operations policies and procedures.
• Schedule regular meetings with Director of Facility Operations (DFACO), Operations Advisors (OAs), and other officers and advisors as requested/needed
• Meet with Facility Committee as requested
• Administrative Responsibilities
• Respond in a timely manner to all maintenance requests.
• Follow expense approval and reporting processes. Reconcile and report all expenditures.
• Housing Team
• Attend Tri Delta’s Annual House Director Conference and actively attend and participate in Tri Delta staff meetings and trainings throughout the year.
• Offer logistical support for chapter priorities, programs, and initiatives.
• Follow all Tri Delta and chapter policies, procedures and guidelines.

• 3+ years of related experience
• Proficient in Microsoft Office, web-based applications, and general computer skills.
• Ability to speak and read English.
• Meet specified physical requirements of lifting no more than 35 lbs., standing, walking, and climbing stairs multiple times daily.
• May work extended hours and/or non-traditional hours (i.e. able to respond to emergencies 24/7)
• Ability to use proper discretion and independent judgment in carrying out the primary roles and responsibilities of the position.

• Experience with staff supervision and property management
• NOTE:
  
  As part of our hiring process, Tri Delta may require successful completion of a background check, drug screen, and fitness for duty examination.

Tri Delta's employees are called to kindness, appreciate each other's unique abilities and value diverse perspectives. We welcome…