Administrative Assistant

Title:

Administrative Assistant

Department:
Shelter

Location:

Salt Lake County Site (remote one day per week allowed)

Supervisor:
Executive Assistant

Category:
Full time (40 hours per week)

FLSA Status:
Non-exempt

Pay: $20.00 per hour

Schedule:

Monday – Friday business hours with some flexibility for start and stop times.

The Administrative Assistant provides office support for multiple areas, including:
Executive Assistant (50%), Shelter Operations (25%), and Development / Communications (25%). The division of duties may vary based on organizational need.

• Demonstrate regular and reliable attendance.
• Perform a complete range of clerical tasks including organizing meetings; creating documents and spreadsheets; entering data; preparing for compliance audits; tracking forms; responding to voicemail and email; and filing.
• Prepare professional communications such as emails, letters, memos, and reports.
• Assist with meeting management, including scheduling, material preparation, and taking notes.
• Maintain filing systems, both electronic and paper.
• Act as the on‑site contact, with the Executive Assistant, to communicate with our IT services provider for employees, vendors, and committee members.
• Facilitate employee‑issued equipment/accounts Microsoft 365 systems and monitor proper usage of files.
• Research and report findings on various topics/projects.
• Assist with recruitment review/process applications, conduct screening calls, and reference checks.
• Assist with employee recognition activities.
• Assist Facilities and Emergency Preparedness Committees.
• Handle highly sensitive information discreetly and maintain absolute confidentiality.
• Maintain appropriate professional boundaries with residents, staff, volunteers, donors, and vendors.

• Support organizational transitions or process updates.
• Attend Recruitment Job Fairs.
• Attend all required meetings and trainings.
• Assist with event preparation and post‑event breakdown.
• Run errands and pick up needed items from Costco, Post Office, UPS, and catering for events.
• Order supplies/items and perform timely data entry of orders and receipts.
• Assist Leadership with special projects.
• Complete other duties as assigned.

• Ability to communicate clearly, concisely, and professionally both verbally and in writing.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, including creating, reformatting, and managing documents.
• Demonstrate outstanding organizational skills.
• Ability to follow written and verbal instructions effectively.
• Ability to work on multiple tasks at once and manage deadlines efficiently.
• Pass and maintain eligible status on Direct Access Clearance System (DACS) criminal background check.
• Current driver’s license and acceptable driving record.

• 1–2 years’ experience in an administrative assistant position.

The working environment is an office setting with the majority of time spent at a desk using a computer. Employees must have transportation to run errands and pick up needed items.

• Operation/use of basic office equipment such as telephone, computer, scanner, and copy machine.

Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. Contact SVS Human Resources for assistance.

South Valley Services is a non‑profit organization whose mission is to provide services to anyone who has experienced domestic and sexual violence. SVS provides free and confidential services including emergency shelter, safe housing, trauma‑informed counseling, advocacy, and tools for life.