Medical Coordinator

We are seeking a Medical Coordinator to join a thriving practice. Backgrounds coming from Plastics or Reproductive Aesthetics are beneficial however not required.

(Preferred) 2–4+ years in a patient-facing coordination role (precision/functional or concierge medicine, aesthetics, or related settings).

Proficiency in operations: project tracking, checklists, timeline management, and cross-functional follow-through.

Exceptional written and verbal communication; composed, professional presence, high empathy.

Meticulous attention to detail, discretion, and strict adherence to HIPAA.

Interest in health, wellness, longevity and hospitality preferred.

High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

• Previous administrative or medical office experience strongly preferred.
• Experience in aesthetics, wellness, or precision medicine environments a plus.
• Medical Assistant certification not required but considered beneficial.

• Coordinate all stages of the precision medicine program, including:
• Patient Intake & Scheduling:
  Send welcome materials, assign intake forms and surveys, schedule visits, and coordinate in-office and at-home labs; provide instructions and proactive check-ins.
• Data & Records Management:
  Track assessments, lab results, and patient progress to ensure nothing is missed and providers have the information they need. Maintain accurate HIPAA‑compliant records so the team always has visibility on where patients are in their care plan.
• Workflow & Rounds Support:
  Monitor patient communications and status, contribute to weekly rounds, organize provider notes, extract action items, and drive implementation of next steps.
• Patient Deliverables:
  Prepare polished, personalized documents (supplement protocols, therapeutic/treatment recommendations, protocol descriptions, estimates).
• Patient communication:
  Field inquiries, manage scheduling changes, and execute timely follow-ups that reflect a white‑glove patient experience.
• Support in the development and implementation of concierge level medical ...