Real Estate Administrative Assistant

Overview

We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:

• Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.
• Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., daily, weekly/monthly reports, vacancy reports, rent rolls, etc.). Strong MS Excel skills are a MUST
• Coordinate with various team members and generate reports as per co-worker’s needs;
• Quick Books experience a plus
• Manage meetings, calendar appointments, coordinate lunch for various office staff members;
• Answer phone calls and emails; handle incoming and outgoing communications;
• Manage agendas/travel arrangements/appointments etc. for colleagues;
• Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;
• Maintain accurate records of documents received and sent out, file documents (hard and soft copies);
• Assist in rental efforts including leasing documents for properties
• Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;
• Perform other functions as may be required by the job or as directed by management;
• Bilingual (English and Spanish) a plus

• Strong MS Excel skills are required.
• Quick Books experience is a plus.
• Bilingual English and Spanish is a plus.