Executive Personal Assistant

Overview

We are looking for a dynamic Executive Personal Assistant to support a Partner of a Media Management Company specializing in Film/TV, Music, Fashion, Art, and Content Creation. The ideal candidate is someone who is well-versed with prioritization, multi-tasking, calendaring, and has excellent written and verbal communication skills and has supported a busy executive with a high-volume desk. Although this role is in the entertainment industry, this position is open to individuals from any industry.

• Booking travel, calendars, appointments, and organizing the lives of clients and principal
• Heavy/high-volume calendar management and scheduling
• Administrative tasks such as typing up memos and written correspondence
• Coordinating gifts and arrangements for clients
• Collaborating with internal staff and on interdepartmental projects
• Schedule:
  
  9:30-7:30PM or 10:30-8:30PM, overtime eligibility

• 3-8 years of experience within a fast-paced, high intensity work environment
• A real, comprehensive knowledge of and passion for at least two of the following mediums:
  Digital + Content Creation, Film/TV, Music, Fashion, and Art
• Ambitious love of culture and keeping up with what’s happening, reading screenplays, listening to music, and engaging in the craft and material of art and entertainment.
• Ability to interface with clients and vendors representing the company in a positive and professional manner.
• True gatekeeper skillset (for internal and external parties for the Executive). Confidentiality and savviness is key.
• Highly proficient in Google Workspace and Microsoft Office:
  InDesign, Adobe, Outlook, Excel, Word, PowerPoint, and other software inclusive of AI products.
• Reliable vehicle for transportation and errands
• Strong follow through skills
• Vaccinated against COVID-19 and other influenzas deemed recommended by medical professionals.

On site, 4x a week in West Hollywood

Salary: $50k base + OT (when required) and benefits