Staff Accountant

Position Overview

The Staff Accountant is a detail-oriented individual with 3-5years of accounting or finance experience responsible for carrying out various responsibilities across Accounts Receivable. This position will oversee daily A/R operations, serves as the escalation point for complex account and payment issues, and ensures the accuracy of the A/R subledger. This role supports month-end close, reconciliations, audit requests, and SOX compliance while partnering with Accounting and field teams to improve processes, strengthen controls, and enhance financial reporting accuracy.

The applicant should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. They should be a strong communicator, both written and oral, as the position requires frequent dealings with colleagues in other parts of the organization and vendors. Demonstrated strong analytical skillsa must.

• Research and problem solving

• • Be the go-to person for any issuesregardingthefield teams, handlefieldadmin and manager questions that cannot be addressed by the A/R Coordinators.
  • Assistin account and transaction research when needed.
  • Address any questions from the A/R Coordinators orother staffregardingcoding/account inquiries
  • Suggest andassistwith the development of improved processes, key controls, and KPIs to streamline tasks and automate processes in efforts to improve the Accounts Receivable Subledger,General Ledger,Accounting Close Cycle,and support continued Finance Transformationeffortsand Sarbanes-Oxley (SOX)
    Compliance.

• Aging Analysis and reports

• • Maintain and update the monthly aging reports for eachfield officeand make sure the outsidecollectionsanalysis reports are distributed.
  • Schedule and run the monthly
    
    A/Raging calls ensuring proper follow-upand take aways as needed.
  • Address any questions from the fieldregardingapplication of payments or accountsdeemeduncollectable.
  • Review and approve customer accounts being transferred to the external collection agency.
  • Providetimelyfollow-ups on any outstanding customer balances or any payment-plan customers.

• Day-to-Day Sales and Cash/payment application

• • Review and approve all batches created by the A/R Coordinators (sales invoices, cash, credit cards, check, EFT etc.).
  • Ensureall disputed CC or bounced check transactions are recorded properly and communicated to the appropriate depot.
  • Make sure all Cashbooks are up to date and properlyreconciledand any questions are addressed in a timely manner.
  • Promptly communicate any issues/missing deposits with Accounting/depots or the bank as needed.
  • Be the point of contact for any A/R related questions or concerns for IT, Accounting and Management.
  • Month-End
  • Work with the rest of the A/R Department and thefield teamstoensureaccounts areproperlyreconciledandall transactions posted for month-end ina timelyandaccuratemanner.
  • Review and approve all batches sent for posting by thefield offices and save all required support.
  • Pull the month-end Aged Trial Balance, reconcile it to the ledger, add in any necessarynotationandprovide to Accounting in a timely manner.
  • Review and sign off on all Cashbooks prior to them beingsubmittedtothe
    
    Treasury department for month-end reconciliation.
  • Address any questions from the Accounting Managerregardingthe calculation of theBad Debt Reserve.
  • Prepare journal entries asrequiredfor month end close including payroll accruals, benefit allocations,prepaid amortization, salestaxtrue-ups, account reclasses, etc.
  • Ensure account reconciliations assigned areaccurateand complete on a monthly basis.

• Audit

• • Take the lead on any A/R-related audit requests (both internal and external).
  • Supervise the pulling of necessary files and backup as needed, including but not limited to related customer invoices,acknowledgement sand work orders.
  • Providetimelyupdates to the overall
    
    Accounting Department on the status of allauditrequests.
  • Provide auditors with a clear, detailed walkthrough ofall A/R processes and controls when requested.

• Minimum of3-5yearsof accounting experience, with a focus on Accounts Receivable desirable.

• Bachelor’s degree in Accounting.

• Strong…