Town Clerk Intern

Position Type:
Administrative Support

Date Posted:
2/9/2026

Location:
Town Hall

Date Available:
TBD

Closing Date:
03/15/2026
The Town of West Hartford
Announces an Open Competitive Examination
For the Position of

Town Clerk Intern

APPLICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY

Part-Time Volunteer Position up to 19 hours weekly

Position: Town Clerk Intern (Unpaid volunteer position student must arrange to receive course credit through their institution)

Department: Town Clerk's Office

Reports To:
Deputy Town Clerk

Final date to receive applications:
March 15, 2026, at 11:59pm, or until filled

Job Purpose
Under the supervision of the Town Clerk and Deputy Town Clerk, provides administrative support to fulfill all duties of the Town Clerk's office.

Essential Job Functions/Results

• Assists in answering inquiries requiring research, interpretation, and/or problem solving.
• Types, files, and may release confidential information according to established policy.
• Recommends changes in procedures to facilitate administrative workflow.
• Defines and completes tasks given general direction.
• Assists with various dog licensing tasks, election-related tasks, and scanning projects.
• Collects, maintains, and updates program statistics.
• Develops and maintains manual and automated filing systems.
• Completes other duties as assigned.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.
• Knowledge of computer operations/software.
• Ability to work in an environment with high volume and strict deadlines and time frames.
• Ability to prioritize work assignments.
• Ability to interact with employees and the public in a professional and courteous manner.
• Strong attention-to-detail.
• Willingness to learn.

Work Environment
Work is performed in a business office setting subject to continuous interruptions and background noise. Work is performed with independence and initiative, referring unusual problems to the Deputy Town Clerk or Town Clerk. Must be mobile, able to push/pull light objects, occasionally lift objects up to 30 pounds. Must be able to perform such tasks as writing, filing, typing, using a calculator, and skills which require hand-eye coordination such as using a typewriter or computer.

Must be able to sit for prolonged periods. Has frequent contact with employees, town departments, state agencies, vendors, attorneys, election candidates, community representatives, and the general public. Must be able to concentrate on fine details with constant interruption, attend to tasks/functions for more than forty-five to sixty (45-60) minutes at a time, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts.

Must be able to communicate and be understood clearly; ability to effectively interact with customers in person or by telephone. May be exposed to dust, fluctuations of indoor temperatures and electro-magnetic radiation, as with computer screens.

Minimum Qualifications
Currently pursuing undergraduate or graduate degree in Business Administration, Political Science, or related field.

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Application Process
The Application for Employment may be accessed from the Town of West Hartford website thartfordct.gov under "Jobs". Your resume and letter of interest may be linked to your application. All application materials must be received by the Final date to receive applications.

An Equal Opportunity/Affirmative Action Employer

It is the policy of the Town of West Hartford that discrimination in any way on the basis race, color, religion, ethnicity, national origin, ancestry, sex, age, sexual orientation, genetic information, gender identity/expression, marital status, citizenship, veteran status, military/veteran status, political belief, criminal record, disability or any other protected status in accordance with the requirements and any exceptions under applicable state or federal law toward employees is strictly prohibited and will be not be tolerated.

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The Town of West Hartford provides reasonable…