Sr Legal Secretary

Overview

Join an amazing team that is consistently recognized for our achievements and culture, including our Forbes award of being one of America s Best Midsize Employers for 2025!

Provides advanced secretarial and administrative support to professional legal staff. Demonstrates a high degree of legal knowledge, competence and secretarial skills. Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed. Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. Maintains department records. May be required to support up to as many as three litigation attorneys.

Essential Job Functions:

• Advanced Administrative Support
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation;
  • Drafting letters and documents, collecting and analyzing information;
  • Complies complex legal documents and prepares for filing with Court;
  • Produce high quality written communication, correcting and editing documents to ensure final copy conveys proper format and is correct in detail;
  • Initiating telecommunications; organizing client conferences and attorney meetings;
  • Assists in preparation of post-judgment motions, verdicts and cost bills;
  • Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney;
  • Gathers evidence, anticipating changes in litigation;
  • Follows up on delegated assignments to other legal staff;
  • Maintains transcripts, documents and evidence;
  • Handles files of highest complexity level and exposures; excess exposure cases; significant injuries; surgery or celebrity plaintiff or high profile cases; wrongful death; moderate to severe brain damage, etc.
  • Maintains record of claims and legal documents and case activity.
• Advanced Secretarial Support
  • Works independently with little or no direction to assist in work flow processes;
  • Exceptional understanding of all court deadlines, Rules of Court, requirements for processing documents and all office and court processes;
  • Handles complex correspondence and inquiries with attorneys, clients, adjusters, courts, etc. through excellent written or telephone communications skills;
  • Coordinates legal services such as court reporting, copying and delivery agencies with or without direction;
  • Ensures that written products convey the desired message, meet procedural requirements and are properly formatted, grammatically correct and free of all typographical and spelling errors;
  • Effectively communicates at a high level with the claims, opposing counsel and clients regarding legal file;
  • Independently carries out day to day activities in a logical and effective manner and completes work assignments promptly; assures all work is prepared and timely submitted without delay;
  • Screens all incoming correspondence, accurately identifying those items for personal attention and quickly distributing items for attorneys’ attention;
  • Re-prioritizes individual workload, as necessary, to assure timeliness;
  • Keeps attorney fully informed of developments which may affect specific items in order to maintain efficient workflow;
  • Maintains client confidence by keeping client/attorney information confidential;
  • Provides historical reference by developing and utilizing filing and retrieval systems;
  • Conserves Attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents to claims, opposing counsel and clients;
  • Scheduling court reporters, expert witnesses and other experts for testimony at depositions and trial;
  • Classifies, sorts and files correspondence, articles, records and other documents;
  • Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc.

• Maintains attorney calendar by accurately recording court dates and appearances;
• Schedules meetings, depositions, and appointments;
  Schedules internal conferences related to legal files;
• Assembles documents, reports and information as requested…