Sr Legal Secretary

Overview

Join an amazing team that is consistently recognized for our achievements and culture, including our most recent Forbes award of being one of America's Best Midsize Employers for 2025!

Position Summary:

Provides advanced secretarial and administrative support to professional legal staff. Demonstrates a high degree of legal knowledge, competence and secretarial skills. Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed. Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. Maintains department records. May be required to support up to as many as three litigation attorneys.

An in-person interview may be required during the hiring process

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Essential Job Functions:

Advanced Administrative Support:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, andtransmitting text, data, and graphics, coordinating case preparation;
• Drafting letters and documents, collecting and analyzing information;
• Complies complex legal documents and prepares for filing with Court;
• Produce high quality written communication, correcting and editing documents to ensure final copy conveys proper format and is correct in detail;
• Initiating telecommunications; organizing client conferences and attorney meetings;
• Assists in preparation of post-judgment motions, verdicts and cost bills;
• Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney;
• Gathers evidence, anticipating changes in litigation
• Follows up on delegated assignments to other legal staff;
• Maintains transcripts, documents and evidence;
• Handles files of highest complexity level and exposures; excess exposure cases; significantinjuries; surgery or celebrity plaintiff or high profile cases; wrongful death; moderate to severebrain damage, etc.
• Maintains record of claims and legal documents and case activity;

Advanced Secretarial Support:

• Works independently with little or no direction to assist in work flow processes;
• Exeptional understanding of all court deadlines, Rules of Court, requirements for processing documents and all office and court processes;
• Handles complex correspondence and inquires with attorneys, clients, adjusters, courts, etc.through excellent written or telephone communcations skills;
• Coordinates legal services such as court reporting, copying and delivery agencies with or nodirection;
• Ensures that written products convey the desired message, meet procedural requirements and are properly formatted, grammatically correct and free of all typographical and spelling errors;
• Effectively communicates at a high level with the claims, opposing counsel and clients regardinglegal file;
• Independently carries out day to day activities in a logical and effective manner and completes work assignments promptly;
  Assures all work is prepared and timely submitted without delay.
• Screens all incoming coorespondence, accurately identifying those items for personal attentionand quickly distributes items for attorneys’ attention;
• Re-prioritizes individual workload, as necessary, to assure timeliness;
• Keeps attorney fully informed of developments which may affect specific items in order to maintain efficient workflow;
• Maintains client confidence by keeping client/attorney information confidential;
• Provides historical reference by developing and utilizaing filing and retrieval systems;
• Conserves Attorneys time by reading, researching, reviewing, verifying, and routing coorespondence, reports and legal documents to claims, opposing counsel and clients;
• Scheduling court reporters, expert witnesses and other experts for testimony at depositions andtrial;
• Classifies, sort and file correspondence, articles, records and other documents;
• Operates standard and/or automated office equipment such as word processors, typewriters,transcribing software, case management software, photocopies, etc

Responsible for Calendaring and Diary tasks:

• Maintains attorney calendar by accurately recording court dates and appearances.
• Schedules meetings, depositions, and appointments;
  Schedules internal conferences related tolegal files;
• Assembles documents, reports and information as requested to prepare for meetings;
• Arranges necessary meeting spaces, secures conference rooms as needed;
• Informs participants of meeting dates, times and location;
• Independently resolves calendar conflicts by prioritizing and coordinates rescheduling dates;
• Tasks all deadlines in connection with appearances; tasks all deadlines in course and scope of daily job duties and upcoming assignments

Continuing Professional Knowledge and

Education:

• Updates job knowledge by participating in educational opportunities;
  Reads and understands professional publications regarding changes in Court rules and…