Administrative Assistant II

Overview

PN Development
Full Time
Day Shift
8-5, M-F

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care.

Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first Heart

CARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

The Administrative Assistant II performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering complex data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Education:

High School Diploma or Equivalent

Minimum Years of

Experience:

2 Years of experience as an Administrative Assistant/Receptionist

Substitutable

Education & Experience:

2 Years of Administrative Assistant/Receptionist experience can be substituted for an Associate s Degree, Bachelor s Degree, or Equivalent completion of college coursework

Required Certifications/Licensure:
None.

Required Training:
Typing speed of 60 kspm;
Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.);
Demonstrated experience using multiline phone system and serving as administrative liaison for a department

• Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
• Maintains work environment by placing work orders as needed to ensure proper operations.
• Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries.
• Maintains expected knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
• Maintains a clean and neat working environment.
• Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements.
• Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department.
• Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed.
• Processes and maintains confidential files (Combination of Financial, Patient, and Operational records).
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar
• Supports various staff meetings (May be asked to schedule, record, or distribute minutes).

• Maintains an optimistic and professional image and exhibits excellent customer relations. Shows courtesy, compassion and respect.
• Utilizes Microsoft Office to compose and edit correspondence from verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type,…