Clerical Support Specialist

Position Title

Clerical Support Specialist – Special Education (190 days/7.5 hrs. per day)

Department:
Special Education

Reports to:

Director of Special Services and School Principal

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

• Accurately prepares, organizes, and maintains a confidential special education file for each student.
• Coordinates the scheduling of IEP/504 & SAT meetings through the use of Google Calendar.
• Enters due dates into a calendar for all meetings.
• Contacts parents prior to scheduling meetings to check availability.
• Sends all IEP/504 paperwork to parents/guardians within 7 days of the meeting.
• Organizes and maintains adequate sets of current special education forms for school use.
• Maintains and processes OT and PT referrals and rosters.
• Performs other duties as assigned by the SAT chairperson, principal, or their supervisor.
• Creates meeting packets for teachers and provides them prior to the meeting.
• Secures translators for all special education meetings as needed.
• Checks with Special Educators in each school served each week.

High school graduate or equivalent. Secretarial or clerical experience, or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate’s degree preferred.

Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained, including knowledge of the Special Education program.

Proficiency with technology skills, i.e., Microsoft Word, Excel, Power point, Access. Excellent written and verbal communication, organizational, and telephone skills. Ability to interpret and apply detailed oral and written instructions.

Ability to read and interpret documents; write routine reports and correspondence; speak effectively using Standard English before groups of employees of the organization.

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions in practical situations.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Entry level

Full-time

Administrative

West Columbia, SC