Document Recording Technician

Position: Document Recording Technician I
Salary: $19.36 Hourly
Location : Justice Center - West Chester, PA
Job Type: Full Time, Non Exempt
Job Number: 04090
Department: Recorder of Deeds
Division: Recorder of Deeds
Opening Date: 11/20/2025
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm

Summary

The Recorder of Deeds is seeking a detail-oriented team player with data entry experience for this entry level position. Understanding of legal documents relating to property is a plus.

Maintain Recorder of Deeds public Search Room. Perform deed and title research of land records in conjunction with the County's UPI program. Provide excellent customer service.

Essential Duties

• Greet customers and answer phones. Handle inquiries and/or direct calls to appropriate staff member or other county departments. Refer to outside agencies as necessary.
• Maintain positive and courteous relations with the public.
• Our customers include homeowners, title companies, mortgage companies, notaries and law firms
• Help customers search and copy land record documents available on our public access system, on microfilm, and historical record and index books dating back to the 1700's
• Print, certify and cashier copies of documents for the public
• Open/close and maintain cash station.
• Process Name Searches for open mortgages prior to court hearing for name changes
• Examine incoming documents for recordability, correct UPI format.
• Perform deed research to verify UPI accuracy and property ownership using our Records Management System, Chesco Views, and Chester County EFilm.
• Process daily mail, Fed Ex, UPS
• Scan recorded documents into our Records Management System
• Timestamp, label and file Subdivision Plans and Mapfiles
• Index documents for Document Date, Grantor, Grantee, UPI, Municipality, Legal Description, Related Book and Page
• Make indexing corrections suggested after outside vendor review
• Mail recorded documents back to original submitters.
• Work with title companies, law firms and other counties to determine proper UPI numbers.
• Work with the Assessment Department and other taxing entities to solve problems.
• Handle customer requests for information regarding property owners, addresses, map products, etc.
• Maintain records using department procedures.
• Contribute to daily workflow and departmental goals
• Perform other duties, tasks and special projects, as required.
• After mastery of Search Room and BLR functions, may be required to calculate and collect all recording fees and state and local realty transfer taxes, and place documents on the Record with 100% accuracy.

Qualifications/Preferred Skills, Knowledge & Experience

• High School Diploma or General Education Degree (GED).
• Good time management and organizational skills.
• Strong interpersonal and customer service skills
• Accurate and detail oriented with good verbal and written communication skills.
• Ability to recognize a legal document's content, intent and the parties involved.
• Ability to read maps and concentrate for long periods of time.
• Basic knowledge of the operation of standard office equipment such as copy machines and scanners
• Knowledge and skill to read and interpret legal descriptions and maps.
• Ability to interface effectively with all levels of County government.
• Easily adapts to changes in the work environment.
• Ability to use common sense understanding to carry out written or verbal instructions.
• Problem-solving and research skills.
• Ability to follow office protocols and resolve routine problems.
• Ability to work independently or as part of a team and proceed with objectives.
• Flexible and proactive, with an ability to carry tasks to completion
• Exhibits a strong work ethic and a willingness to learn new tasks.
• Professionalism, integrity, and honesty with an ability to handle confidential matters.

Preferred Skills, Knowledge & Experience:

• College degree or work experience in real estate related industry or government
• Data entry experience or mortgage or title company experience
• One or more years of experience in customer service
• Knowledge and familiarity with legal documents pertaining to real estate land transfers.
• Basic knowledge and understanding of the County's townships, cities and boroughs.
• Working knowledge or the ability to learn Tyler Records…