Office Manager

West Chester, United States | Posted on 07/21/2025

We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. The candidate will be responsible for day‑to‑day accounting activities, coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, the candidate will handle financial tasks, including invoice generation, A/P, A/R, payroll and basic accounting duties. The candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration.

As part of our team, the candidate will contribute to maintaining up‑to‑date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, proficiency in various software packages, and a strong understanding of accounting principles and processes.

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Enter all invoices, bills and verify and process payments.
• Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.
• Organize company events and conferences, ensuring successful execution. Arrange transportation and accommodations as required.
• Order office supplies, stationery, and other essential items for the office.
• Handle correspondence, complaints, and queries promptly and professionally.
• Prepare professional letters, presentations, and reports to meet business needs.
• Implement and maintain efficient office administrative systems and procedures.
• Ensure compliance with health and safety policies, promoting a safe work environment.
• Maintain strict confidentiality of executive‑level communications and activities.
• Utilize a range of software packages, including ERP systems, to streamline operations.
• Attend meetings with senior management, providing valuable insights and updates.
• Assist the organization’s HR function by keeping personnel records up to date and coordinating interviews.
• Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.
• Oversee daily operations and maintenance of the office building.
• Coordinate training for new employees, developing effective training programs.
• Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
• Support the company’s accounting functions, generating invoices and handling accounting tasks such as accounts payable and accounts receivable using ERP system.

Education and Experience:

• Associate degree in business or accounting or similar degree or experience.
• Minimum of 2‑3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks.
• Proficiency in MS Office suite, including Word, Excel, and PowerPoint.
• Familiarity with accounting software such as ERP systems and other relevant software.
• Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.

Skill Sets:

• Strong analytical skills with a keen attention to detail.
• Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using Quick Books and familiarity with various computer systems.
• Exceptional problem‑solving skills, with the ability to identify issues and propose effective solutions.
• Ability to thrive in a fast‑paced environment, managing multiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders.
• Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes.
• Outstanding problem‑solving abilities, approaching challenges creatively and finding efficient resolutions.
• Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks.

• 401(k)
• Paid time off

Job Type
:
Full‑time

Pay
: $40,000.00‑ $50,000.00 per year

Schedule
:

• 8 hour shift
• Monday to Friday

Ability to Relocate
:
West Chester, OH 45069:
Relocate before starting work (Required)