Property Management Admin Associate

About the job Property Management Admin Associate Every property has its foundation. For us, its you. Apply now at Smartsourcing, a 5-Time Best Company to Work For!

Hi! We're Smartsourcing
, and we're on the hunt for a full-time
, on-site
Property Management Admin Associate
! We're after someone who thrives on organization, loves keeping things on track, and has the detail skills to keep operations running smoothly.

We are seeking a proactive and detail-oriented Property Management Admin Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Book, schedule, and coordinate suppliers, trades, and contractors for ongoing property works.
• Schedule routine and ad-hoc property inspections.
• Generate and distribute audit reports, checklists, and other compliance documentation.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

• Prior experience in an administrative support role, preferably in property management or real estate.
• Candidates with experience in the Real Estate industry are highly encouraged to apply.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Help us lay the foundation for smoother property operations. Join Smartsourcing today!