Unit Secretary - ICU

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.

• High school diploma or equivalent.

• Graduate of a Medical Assistant program or secretarial school.
• CPR certification.

• One (1) year of administrative or clerical experience.

• Performs clerical duties related to patient care, including:
• Enter pending final discharge into SMS (INVISION) system
• Identify patient records accurately with patient label
• Reduce bulky charts as necessary; maintain storage of partial medical record until patient is discharged
• Assemble packets for diagnostic studies, admissions and surgical procedures
• Retrieve old medical records when directed
• Maintain housekeeping list of discharges and transfers
• Prepare alert band for patient allergies
• Prepare all medical records on discharge
• Organize and fill medical record as needed
• Fax discharge instructions to the patient’s primary care physician after discharge
• Prepare IDT document
• Notify monitor tech when a patient leaves the unit for a test/procedure
• Assist the physician including:
• Provide appropriate medical record to physicians
• Notify nurses of physician’s presence on department
• Complete the necessary requisitions and forms
• Forward requisition forms to appropriate departments
• Schedule diagnostic studies as ordered
• Schedule surgery as ordered
• Sign orders with full name and time when completed
• Provide charge nurse with orders to approve and sign
• Accept writes orders only from physician; does not accept verbal orders
• Notify physician’s offices regarding consults
• Provide assistance and resources regarding EMS (electronic medical record)
• Transcribe physician's orders from medical record to Kardex and/or medicine sheets (Skilled unit)
• Complete ordered daily lab work (Skilled Unit)
• Notify appropriate staff of STAT orders
• Prepare all reports, records, and permits as directed by the registered nurse, including:
• Place lab, X-Ray and other reports on patient’s medical record after the reports are checked by the registered nurse
• Complete specific unit forms
• Prepare permits for nurse to complete
• Perform SMS (INVISION) functions: i.e. order entry, cancel, discontinues, discharge, consults, work requests, etc.
• Act as receptionist for the nursing unit including:
• Greet visitors, make eye contact and walk them to the patient’s room
• Record and relay messages accurately to unit personnel
• Answer telephone and respond to the intercom; keep telephone lines open for incoming calls
• Answer telephone within 3 rings, state your name, location and ask how may I help you. Do not leave caller on hold longer than 1 minute – check with them if they would like to leave a message or continue to hold
• Place calls as directed by nurses and physicians
• Answer physician's pages when required
• Answer general inquiries from visitors, patients, volunteers and hospital personnel
• Answer call lights and notify appropriate staff
• Check incoming mail and distribute
• Update white boards in patient’s rooms
• Attend in-services and other educational programs as required
• Attend and participate in staff meetings
• Determine areas of self-improvement; write developmental goals on performance appraisal
• Perform clerical duties related to departmental operations including:
• Maintain stock of clerical supplies
• Enter CPD and Pharmacy charges, (ED only–complete charging in ED apps)
• Enter maintenance work orders
• Maintain departmental inventory; enter orders for needed items from storeroom
• Assign beepers, complete assignments in the call system, assign/update attributes as well as preparing daily assignment sheet for charge nurse to complete daily assignments
• Maintain an organized/clean nursing area
• Clean refrigerator on as needed basis
• Participate actively in the quality improvement program
• Collect data for quality audits as directed by the director
• Collect data for quality logs as directed by the director
• Collect data for environmental rounds

• Manual dexterity used in operating…