Administrative Budget Manager​/Parks Department

Position: Administrative Budget Manager / Parks Department

Overview

Under direct supervision of Executive Director of Operations, provides administrative and clerical support to the department.

Duties and Responsibilities

• Prepares and maintains financial documents and spreadsheets.
• Tracks, reviews and analyzes expenditures within the agency’s financial management system.
• Prepares and provides regular budget‑to‑actual reports.
• Creates and analyzes detailed expenditure reports.
• Assists with budgeting, tracking and review of estimates, purchase orders and invoices, aging reports and vendor payments.
• Prepares detailed division budget request forms, by account code and fiscal quarter, and submits to budget office.
• Notifies divisions of funding allocations.
• Performs other budget, procurement and financial reporting work as required.
• Proactively notifies Division Directors of fund balances, potential problems, concerns, budget variances or unexpected trends.
• Attends appropriate division meetings and maintains open communications regarding financial needs.
• Assists with other accounting related requests.
• Enters purchase requisitions into the Agency’s financial system.
• Assigns correct account codes and budget years.
• Ensures that requested purchase orders are issued correctly and timely.
• Follows all applicable procurement/purchasing policies.
• Ensures that invoices are approved and submitted for payment in a timely manner and confirms that fees are aligned with purchase orders.
• Processes invoices and purchase orders for payment bi‑weekly, including all job related expenses and overhead expenses for 52 parks.
• Assists in setting up vendors, creating Purchase Orders, and paying multiple vendor invoices per month.
• Assists vendors with invoicing/purchasing issues.
• Monitors the status of outstanding purchase orders in order to un‑encumber funds at the end of the fiscal year.
• Communicates with vendors regarding outstanding invoices.
• Serves as liaison to vendors and department staff, establishing purchase orders.
• Collaborates with Procurement in defining terms of purchase orders, contracts & payments for project deliverables.

Equal Opportunity Statement

Harris County is an Equal Opportunity Employer.

Notice

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements Education

• High School Diploma or G.E.D. equivalent from an accredited educational institution is required.

Knowledge,

Skills and Abilities

• Proficient working knowledge of computers, office equipment and related software comprised of Microsoft Word, Excel, Access, and Outlook.
• A working knowledge of departmental policies, procedures and guidelines is preferred.
• Must have strong written and verbal communication skills.
• Must be able to multi‑task and adapt in a rapidly changing environment.

Additional Notes

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation, but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

Preferences

• Bachelor’s degree in business or closely related field is preferred.

General Information Position Type and Typical Hours of Work

• Regular Full‑time
• Monday - Friday | 8:00 a.m.
  
  - 5:00 p.m.
• Hours may vary based on business needs of the department and some weekend, evening hours or holidays may be required during special events.

Salary

• Depends on Qualifications

Work Environment and Physical Demands

• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Noise level in the work environment is usually average.
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files of up to 50 lbs, open filing cabinets and bend or stand as necessary.

Location

• Challenger 7 Memorial Park - 2301 W Nasa Blvd, Webster, TX 77598, USA

Other Conditions

• Employment may be contingent on passing a drug screen and meeting other standards.
• Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

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