Legal Administrative Assistant

Gadsden Schneider & Woodward LLP is seeking an experienced Legal Administrative Assistant to support our established trusts and estates practice. This is a full-time, onsite role for a detail-oriented professional who understands the pace, discretion, and precision required in a law firm environment and takes pride in producing high-quality work.

You will work closely with seasoned attorneys in a collaborative, respectful office where professionalism, client service, and long-term relationships matter. This position is ideal for someone who enjoys being a trusted part of a well-run legal team and values stability, structure, and meaningful work.

We offer a competitive salary commensurate with experience, along with a comprehensive benefits package including:

• Medical and Vision Insurance
• 401(k)
• Life Insurance
• Paid Time Off

Gadsden Schneider & Woodward LLP is a boutique trusts and estates law firm serving individuals and families with sophisticated estate, tax, and fiduciary planning needs. The firm s partners average more than thirty years of experience and focus on estate planning, trust and estate administration, charitable gift planning, and related wealth transfer matters. Our practice is relationship-driven, precise, and highly client focused.

Key Responsibilities

As an experienced Legal Administrative Assistant, you will provide comprehensive administrative support to our estate planning attorneys, including:

• Preparing, editing, and finalizing estate planning and related legal documents from templates and attorney drafts
• Managing attorney calendars, scheduling client meetings, document signings, and notarial appointments
• Serving as a professional point of contact for clients, answering calls and facilitating clear, courteous communication
• Processing new client intakes and accurately entering information into firm systems
• Maintaining well-organized digital and physical client files, including active and archived matters
• Coordinating the execution and distribution of client documents
• Notarizing documents or obtaining a notary commission, if not already commissioned

Qualifications & Experience

This role is best suited for a candidate who brings prior law firm experience and can work independently with minimal supervision. Ideal qualifications include:

• Prior experience as a legal administrative assistant or legal secretary in a law firm
• Strong written and verbal communication skills
• Excellent attention to detail and advanced proofreading abilities
• Proven ability to manage deadlines, multitask, and prioritize work effectively
• Professional demeanor and strong client-service mindset
• Familiarity with legal document preparation and file management systems
• Notary commission or eligibility to obtain one
• Commitment to confidentiality and professionalism

Experience in estate planning is desired.

Join Our Team

If you are an experienced legal administrative professional seeking a stable, well-respected firm where your skills are valued and your work truly matters, we encourage you to apply. We look forward to meeting candidates who take pride in their work and want to be a long-term part of our team.