Executive Assistant, Legal and Compliance

Executive Assistant, Legal and Compliance

As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. Teleflex is the home of Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, Quik Clot™, Rüsch™, Uro Lift™ and Weck™ – trusted brands united by a common sense of purpose.

Teleflex is the home of Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, Quik Clot™, Rüsch™, Uro Lift™ and Weck™ – trusted brands united by a common sense of purpose. For more information, please visit

Global Functions – The Corporate division is the central operating unit of the company; setting strategy and policy and providing business development, finance, human resources, information technology, investor relations and legal support to the businesses. The global Company headquarters is located just outside of Philadelphia in Wayne, PA. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

We are seeking a detail-oriented, organized, and proactive Executive Assistant to support our Legal and Compliance teams. This role will report to the Corporate Vice President, General Counsel & Secretary, and is critical to ensuring the smooth operation of the Legal and Compliance departments by providing high-level administrative support and managing key operational tasks. The ideal candidate is discreet, communicative, and able to balance multiple priorities while exercising sound judgment in a fast-paced environment.

This role is based at our Wayne, PA office. The selected candidate is expected to work on-site a minimum of 3 days per week.

Please note:

the in-office requirement is subject to change based on evolving business needs.

• Executive Support:
  Provide day-to-day administrative support to the Corporate Vice President, General Counsel & Secretary, and the Corporate Vice President, Chief Compliance Officer, as well as members of the Legal and Compliance functions, including but not limited to:
• Business travel planning and coordination
• Expense reporting and reconciliation
• Organize and prepare materials for internal and executive-level meetings, including Board of Directors, Executive Meetings, and Compliance briefing committees
• Calendar management, meeting scheduling, and coordination of executive-level activities
• Act as a liaison between leadership and their direct reports to share information and deadlines as needed, with follow-up on the status of assignments to leadership team members or other stakeholders.
• Uphold a strict level of confidentiality and handle sensitive information with the highest level of discretion.

• Prepare meeting agendas, take and distribute minutes, track action items, and proactively follow up to ensure deadlines and deliverables are met.
• Draft, edit, and format presentations, reports, and other documents (Word, Excel, PowerPoint) in support of organizational objectives.
• Coordinate communications, including maintaining distribution lists, sending internal updates, responding to inquiries, and supporting email management.

• Support operations for both departments, including basic document review, recordkeeping, photocopying, mailings, and maintaining department supplies.
• Maintain organized and confidential department files, records, and documentation.
• Collaborate with other administrative assistants to ensure smooth coordination of activities and information flow across the functions.
• Assist with special projects, initiatives, and ad hoc requests for the Legal and Compliance teams.
• Support cross-functional projects by maintaining action trackers, scheduling project activities, preparing summaries and reports, and ensuring progress is documented.

• Serve as the point of contact for Legal billing matters. Coordinate billing…