Accounting Specialist

Overview

The Accounting Specialist is responsible for the day-to-day execution of transactions including processing of commission reports, review of daily invoice runs, assisting with sales tax administration, and data entry. The position will support the corporate accounting team.

• Department: Accounting
• Direct Reports: None
• Location: Wayland
• Exemption status: Non-exempt
• Reports to: Senior Manager, Affiliate Accounting

• Margin and Commissions Program
  • Process weekly Margin payments to affiliates both domestic and Canada
  • Run daily Order Collection Reports, quality review for accuracy of fees/charges and processing of report revisions
  • Build commission paylist and send to corporate accounting team for processing
  • Update internal and banking systems with strong attention to detail, as needed
  • Respond to questions from affiliates regarding the Margin and Commission process
• Daily Invoice Processing
  • Run invoice generation program 3 times daily and quality review for accuracy of sales tax for Sales Affiliate invoices
  • Elevate issues & questions to Owner Success and Transactional teams as well as within the Corporate Accounting team
• Support Services
  • Assist Tax Accountant with administrative tasks related to sales tax
  • Various accounting and administrative duties, as assigned

• Associate degree in Accounting or Finance preferred.
• One to three years of previous related accounting experience.

• Personal Leadership
  • Agile & Adaptable:
    Responds to change and uncertainty with confidence and openness; seeks new experiences to develop skills; solicits and acts on feedback; learns from experiences; not afraid to take risks.
  • Accountable:
    Accepts responsibility for one’s own performance and actions; follows through on commitment; assumes positive intent in others; treats others objectively and consistently; acts with integrity.
  • Courageous:
    Confronts difficult issues objectively and supports others who do the same; champions new ideas; manages personal discomfort in difficult situations.
• Team Leadership
  • Collaborate:
    Works effectively with others to meet goals and satisfy business objectives; develop and maintain strong relationships with internal/external partners; seek buy-in of stakeholders; deals with disagreements or different points of view in a constructive manner; maintains positive relationships even under difficult circumstances.
  • Communicate Effectively:
    Listens attentively and with empathy to concerns of others; adjusts message to the audience; keeps people up to date with relevant information; speaks and writes clearly; encourages others to express views, even unpopular ones.
  • Manage Talent:
    Willingly shares expertise and experience with others.
  • Engage & Inspire Others:
    Conveys trust in people’s competence to do their jobs; creates a feeling of energy, excitement, and personal investment; inspires others to excel; recognizes performance that exceeds expectations.
• Thought Leadership
  • Solves Problems:
    Seeks out and considers relevant data, intuition, ideas and experience to make decisions and solve problems; effectively and efficiently integrates information from diverse sources; thoughtfully considers alternative solutions and perspectives.
  • Strategizes:
    Thinks critically; understands implications of decisions; shares ideas for improvement; sees how his/her works relates to the work of other teams in the organization as a whole; knows which people in the organization need to be informed, what they need to know, and when to tell them.
  • Innovates:
    Generates new ideas that add value; nurtures fresh approaches and appropriate risk taking; seeks alternative points of view; approaches problems with curiosity and generates creative solutions.
• Results Leadership
  • Manages Execution:
    Manage resources and time to achieve business objectives; prioritizes goals; works quickly to get things done.
  • Drives for Results:
    Fosters a sense of urgency and commitment to achieve goals and create an Owner focused environment; takes initiative to proactively address critical issues; carefully considers compliance and regulatory obligations.
  • Maximizes Productivity:
    Identifies ways to streamline and improve efficiency of work; ensures that defined processes, quality standards, and best practices are executed as designed.

• Use of computers and computer systems to process information for prolonged periods.
• Schedule will require overtime for month-end close, to accomplish special projects and to facilitate business growth.

Please note this job description is not designed to cover or contain a comprehensive listing of functions or responsibilities that are required of the employee for this job. Functions and responsibilities may change at any time with or without notice.