Administrative Assistant, Foundation

Applications must be submitted by 12:01 a.m., March 23, 2026.

Thank you for your interest in a career at Northcentral Technical College (NTC).

NTC offers outstanding career opportunities on a modern campus with state-of-the-art technology that allows for a collaborative learning and work environment. Employees are offered an amazing
Total Rewards
package with competitive salaries, excellent benefits, and generous paid time off – including two paid closures for the winter holiday (Christmas – New Year) and summer (week of July 4th), for most full-time positions. NTC is “The College that Cares” and makes a difference in the lives of our employees and students. If you have the desire to help students while positively impacting the community, we’d love for you to join our team!

See why our current employees did!

$21.67

The Administrative Assistant, Foundation provides essential administrative, customer service, and accounting-related support for the NTC Foundation. This role focuses on maintaining calendars, workflows, records, systems, and documentation that support donor stewardship, scholarship cycles, financial processes, and foundation governance. Working under the direction of the Director of Scholarships and Giving, this position ensures day-to-day administrative tasks, data entry, communications, and process support are completed accurately, consistently, and in alignment with established procedures.

• Provide administrative and clerical support to the NTC Foundation Board, including scheduling meetings, maintaining the master calendar, preparing agendas and materials, recording minutes, and tracking board membership and terms.
• Prepare and organize documentation to support audits and compliance activities, including materials related to officers, investments, and board actions.
• Serve as a point of administrative contact for routine board-related communications and information requests.

• Provide administrative support for donor stewardship activities and the scholarship lifecycle by implementing and administering approved workflows, calendars, cycles, timelines, and required documentation, and by escalating issues or system concerns to the Director of Giving and Scholarships as appropriate.
• Enter, update, and maintain donor and scholarship records across multiple systems, including Raiser’s Edge, ensuring accuracy, data integrity, and alignment with donor intent and scholarship criteria.
• Support scholarship cycles from application through award and stewardship by maintaining application data, reviewer materials, award records, and timelines.
• Provide administrative support for donor and scholarship communications, including but not limited to, processing acknowledgements, tax statements, donor thank you letters, and updates to donor records.

• Provide day-to-day administrative support for donor, scholarship, and financial systems by processing information, maintaining records and carrying out approved procedures including transaction processing, reconciliation support, and standard report preparation in alignment with processes established by the Director.
• Support accounting and financial processes by administering approved processes, preparing check requests, compiling supporting documentation, and assisting with tracking restricted funds, scholarships, grants, and student emergency funds.
• Coordinate with accounting, student finance, and external banking and accounting partners to support scholarship disbursements, reconciliations, restricted fund tracking, and audit or compliance requests.
• Process incoming gifts across multiple methods (online, check, cash, ACH, payroll, in-kind), review gift batches, and prepare deposits for processing.
• Maintain organized, accurate, and secure hard copy and electronic records in compliance with data privacy, confidentiality, and regulatory requirements.

• Provide administrative support…