Executive Administrative Assistant

Job Description

leader, such as a Vice President or Executive Director. This role ensures smooth day-to-day operations, manages complex schedules, supports departmental initiatives, and serves as a professional and confidential point of contact for internal and external stakeholders.

• Manage and maintain the executive’s calendar, schedule meetings, coordinate travel, and organize special requests.
• Prepare meeting agendas, compile support materials, take minutes, and assist with follow-up actions.
• Draft, edit, and transcribe correspondence, reports, presentations, and departmental documents.
• Maintain organized filing systems, department procedures, contracts, and purchase requests.
• Sort and distribute incoming communications and manage routine office tasks.
• Support project management tasks including research, data collection, building spreadsheets, and preparing presentations.
• Prioritize and adjust workload based on shifting priorities to ensure efficient departmental operations.
• Assist with special projects and cross-departmental initiatives as assigned.
• Serve as a positive and professional point of contact for staff, leadership, board members, vendors, and visitors.
• Collaborate with internal departments to support executive and organizational needs.
• Handle sensitive information with a high level of discretion and confidentiality.
• Apply diplomacy and corporate etiquette in all interactions.
• Identify opportunities to improve service delivery, workflow efficiencies, and overall customer experience.
• Participate in initiatives related to patient, staff, or environmental safety as applicable.
• Serve as backup to other Executive Assistants when needed.
• Provide guidance and informal mentorship to Administrative Assistants.
• 3–5 years of administrative support experience, preferably supporting leadership.
• Experience in healthcare or a similarly fast-paced environment is beneficial.
• Computer proficiency, including Microsoft Office Suite.
• Ability to type 60 wpm with high accuracy.
• Excellent written and verbal communication skills, including grammar and composition.
• Organizational skills, attention to detail, and ability to manage multiple priorities.
• Effective decision-making and problem-solving skills.
• Ability to take accurate meeting minutes.
• Professionalism, discretion, and the ability to maintain confidentiality.
• Interpersonal skills and customer service orientation.

There are a total of two Executive Assistant positions available, one supporting Fiscal Services and the other Community Health. The role is full-time, Monday through Friday, from 8:00 AM to 5:00 PM with flexibility. The work environment is professional, dynamic, and requires a high level of confidentiality and discretion.

Job Type & Location

This is a Contract to Hire position based out of Wausau, WI.

Pay And Benefits

The pay range for this position is $24.50 - $30.00/hr.

Job Title

Executive Administrative Assistant



Job Description

The Executive Administrative Assistant provides high-level administrative support to a senior leader, such as a Vice President or Executive Director. This role ensures smooth day-to-day operations, manages complex schedules, supports departmental initiatives, and serves as a professional and confidential point of contact for internal and external stakeholders.

Responsibilities

• Manage and maintain the executive’s calendar, schedule meetings, coordinate travel, and organize special requests.
• Prepare meeting agendas, compile support materials, take minutes, and assist with follow-up actions.
• Draft, edit, and transcribe correspondence, reports, presentations, and departmental documents.
• Maintain organized filing systems, department procedures, contracts, and purchase requests.
• Sort and distribute incoming communications and manage routine office tasks.
• Support project management tasks including research, data collection, building spreadsheets, and preparing presentations.
• Prioritize and adjust workload based on shifting priorities to ensure efficient departmental operations.
• Assist with special projects and cross-departmental initiatives as assigned.
• Serve as a positive and professional point of contact for staff, leadership, board…