Senior Executive Assistant

Job Description

The Senior Executive Assistant provides high-level administrative support to Senior executives, ensuring efficient operations, strong communication, and professional representation of the executive office.

• Manage complex calendars, daily schedules, travel, events, and special requests.
• Troubleshoot issues and ensure smooth workflow across departments.
• Assist with research, project management, special initiatives, presentations, spreadsheets, and event planning.
• Prepare agendas, board materials, meeting minutes, correspondence, policies, procedures, contracts, and organized filing systems.
• Serve as the primary contact for executives, maintaining professional interactions with staff, patients/customers, vendors, and board members.
• Maintain strict confidentiality.
• Support initiatives to improve service quality, patient/staff safety, and overall operational effectiveness.
• Collaborate with other administrative staff, mentor junior assistants, and serve as a liaison between Senior leadership and employees.

• Calendar management
• Administrative support
• Calendaring
• Outlook
• Microsoft Office
• Administration
• Administrative assistance
• Executive administration
• Event coordination
• Executive-Level Calendar & Schedule Management
• Advanced Administrative & Document Support
• Project & Event Coordination
• Professional Communication & Relationship Management
• Problem Solving & Operational Support
• Travel management
• Calendar maintenance
• Executive support
• Multi-tasking
• Office suite
• Management skills
• Microsoft Word
• Executive administrative support
• Email
• Project management
• Clerical

• Associate degree in Administrative Assistance required
• Bachelor’s in business or health-related field preferred
• 3–5 years administrative experience, including at least one year supporting an executive preferred
• Healthcare experience beneficial
• Strong computer skills
• Ability to type ~60 wpm with high accuracy
• Excellent grammar, transcription, organization, communication, problem-solving, and decision-making skills
• CAP certification preferred

The Senior Executive Assistant provides advanced administrative support to assigned President, Senior Vice President, and/or Vice President. The role is based at the Wausau office within the Clinical Administration department, operating from Monday to Friday, 8:00 AM to 5:00 PM with flexibility, totaling 40 hours per week.

This is a Contract to Hire position based out of Wausau, WI.

The pay range for this position is $29.61 - $36.28/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jan 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.