Administrative Assistant - Child Support Job Waukesha area,Wisconsin USA,Administrative/Clerical

SALARY RANGE

$21.03 - $27.75

WORK ASSIGNMENT DETAILS

Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records;

scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned.

EXAMPLE OF DUTIES:

The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions.

Prepares a variety of routine documents, correspondence, memorandums.

Performs data entry, maintains and updates electronic files and databases.

Monitors, maintains and orders office supplies.

Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.

Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail.

Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records.

Handles confidential or sensitive information and documents.

Adheres to County policies, procedures, and federal, state, and local regulations.

Provides assistance to other support staff.

Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public.

Attends department and/or division meetings

Performs other duties as apparent or assigned.

To learn more about the Child Support Program, please check out this video:
What is Child Support? or visit our website at https://(Use the "Apply for this Job" box below)..

Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months.

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Assistant, .

If you are curious of the comprehensive benefit package the County offers, .

Minimum Training & Experience Requirements

High School Diploma or GED.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work‑life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on‑site health & wellness clinic.

About Us:

Waukesha County prides itself on operating in a business‑like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

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