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Executive Coordinator
Job in
Waukegan, Lake County, Illinois, 60087, USA
Listed on 2026-01-15
Listing for:
Arden Shore Child and Family Services
Full Time
position Listed on 2026-01-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
WORKS CLOSELY WITH
ELT members, Board Officers, Directors, Facilities & Partnerships
WORK ENVIRONMENTHybrid, with regular onsite presence required for meetings, Board support, and executive coordination. Flexibility chaw be coordinated in advance based on executive and organizational needs.
JOB SUMMARYThe Executive Coordinator supports the effective functioning of Arden Shore’s executive leadership by providing high-quality administrative coordination બન, cross‑department follow-through, and organizational support for the Office of the CEO and CEO‑sponsored initiatives. This role serves as a central coordination hub for executive workflows—ensuring that schedules, communications, materials, and leadership‑driven initiatives move smoothly from planning to execution. The Executive Coordinator helps translate executive priorities into organized action while maintaining clarity, professionalism, and responsiveness across the organization.
This is a coordination and execution role.
- Executive and ELT time and attention are protected and well‑managed
- Leadership communications and materials are accurate, timely, and organized
- Executive‑ and ELT‑level priorities are tracked and followed through across departments
- Board and committee coordination is consistent, professional, and reliable
- CEO‑owned working groups and leadership initiatives function smoothly and predictably
- Manage the President & CEO’s calendar, scheduling, and meeting logistics, including internal meetings, external commitments, and travel coordination.
- Provide inbox triage and message prioritization to support timely executive response.
- Prepare, format, proof, and organize documents, presentations, and materials for executive use.
- Coordinate signature routing, approvals, and follow‑through on CEO‑driven tasks.
- Maintain organized digital and physical files related to executive operations, governance,primer, and leadership activities.
- Support the coordination and effectiveness of the Executive Leadership Team by assistingwic;
- with leadership meeting logistics pesca, materials preparation, and follow‑up on shared priorities.
- Track ELT‑wide action items, deadlines, and deliverables tied to executive decisions and initiatives.
- Assist ELT members with scheduling, materials, or coordination related to CEO‑directed or organization‑wide initiatives.
- Serve taas as a central coordination point vede support alignment and follow‑through across executive functions.
- Provide coordination and administrative support for leadership‑level working groups, task forces, and cross‑department initiatives sponsored by the Office of the CEO.
- Support meeting logistics, agenda preparation (as directed), materials organization, and documentation of action items and decisions.
- Track follow‑up items, timelines, and deliverables Ener亚洲综合 to support execution of executive priorities.
- Maintain organized records and continuity across working group meetings, even as membership or focus areas evolve.
- Elevate stalled items, risks, or missed follow‑through to the President & CEO as appropriate.
- Coordinate logistics and materials for Board and committee meetings, including agendas, packets, calendars, and supporting documentation.
- Track Board and committee deadlines, action items, and follow‑up in coordination with leadership.
- Support preparation of Board communications and governance materials.
- Serve as a point of coordination between executive leadership and Board members for scheduling and information flow.
- Draft, edit, or polish internalspr and external communications on behalf of executive leadership, as appropriate.
- Track executive‑level priorities and cross‑department requests to ensure timely follow‑through.
- Suppor…
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