Business Development Coordinator

Personality Profile

• Detail-oriented with excellent organizational skills.
• Proactive and able to anticipate team needs.
• Strong communicator, both written and verbal.
• Adaptable and capable of managing multiple priorities in a fast-paced environment.
• Collaborative and team-focused with a problem-solving mindset.

The Business Development Coordinator is responsible for managing key development processes, coordinating RFP and RFIs and trade shows and maintaining critical reporting functions to support the Business Development team. This role ensures smooth communication, organization, and execution of growth initiatives while providing essential administrative and strategic support to leadership.

RFP’s:

• Assist in overseeing the RFP and RFI processes to ensure accurate and timely submissions.

Trade Show Coordination
:

• Plan and execute trade show logistics, including lead tracking and follow-ups.

Meeting Facilitation
:

Coordinate and facilitate meetings for:

• Sales
• Organic Growth
• Service operations with updated metrics and reports.

Reporting
:

Generate and distribute:

• Flash reports (daily).
• Weekly reports for RFPs, accountability, open CADs, and referrals.
• Monthly MDA reports for leadership review.

Administrative Support
:

• Reconcile credit cards for designated team members.
• Maintain the Paid Time Off calendar and align schedules with leadership.
• Manage email and written communication of team members as needed.
• Manage Hubspot and referrals as needed.

Education and Experience
:

• General Office
  
  Experience:
  
  2+ years preferred.
• Excellent communication, and interpersonal skills, with the ability to effectively liaise with internal stakeholders and senior management.
• Successfully manage tasks and foster a collaborative and high-performing work culture.

Position Type and Expected Hours of Work
:

This is a full-time, hourly position with standard working hours of Monday
- Friday 8:00 am - 5:00 pm. There may be times for occasional overtime.

• Sitting: Extended periods of time may be spent working at a desk or in meetings.
• Keyboarding and Screen Time: Regular use of computer keyboards and screens for data entry, communication, and information analysis.
• Mobility: Some movement within the office environment may be required for meetings, collaboration or accessing resources.