Administrative Assistant

Job Title

Administrative Assistant

Operations Manager

Monday-Friday 8:00am-5:00pm

The Administrative Assistant’s primary responsibility is to serve Enercept’s customers, leadership, and sales team. Receive incoming calls and walk in inquiries from customers, as well as general office duties. All duties are to be handled in a professional manner in accordance with Enercept’s policies and procedures. Salary is depending on experience and qualifications.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential duties. Other duties may be assigned, including cross-training and/or working in other departments.

• Report to work with a positive attitude and friendly customer service attitude.
• Receive incoming communications via telephone, fax, emails, mail, etc.
• Greet incoming customers and visitors.
• Receive and distribute messages in a timely, accurate manner.
• Sort and distribute mail to appropriate personnel.
• Compose, type, and mail correspondence as requested.
• Copy all production books and compile all shipping documents.
• Assist accounting in accounts payable and inventory duties as assigned.
• Aide sales team in compiling drawings into PDF format as needed.
• Create reports for the Enercept President as assigned and distribute as needed.
• Become Hub Spot literate to provide support for overall Enercept team.
• Assist with general housekeeping as needed to maintain a professional office appearance.
• Order office supplies.
• Balance and maintain petty cash box.
• Maintain coffee area.

• Self-directed, enthusiastic, and organized.
• Ability to take direction and execute.
• Pleasant with a professional personality.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Act with integrity, professionalism, and confidentiality.
• Proficient in Microsoft Office Suite and Hub Spot and/or similar software.

Previous Administrative Assistant and customer service experience is preferred.