Office Secretary​/Receptionist

Position: Central Office Secretary/Receptionist
Position Type:
Administrative and Business Office Support/Secretary/Clerical

Date Posted:
1/20/2026

Location:
Administration Building

District:
Huron Valley Schools
POSITION DESCRIPTION

The Central Office Secretary acts as the Administration building receptionist, directs incoming calls, and works independently meeting the public. They give information, and answer complaints when possible. The Central Office Secretary sorts and distributes administration building mail. They process new vendor requests and match vendor invoices to check copies/prepare checks for mailing weekly. The Central Office Secretary assists Pupil Personnel with enrollments, affidavits and work permits.

Position Type:
Secretarial/Clerical

Class II Lane 1B

Pay Rate $17.59-$21.84

Location:

Administration Building

Reports To:

Supervisor of Pupil Services

Status:
School Year ; 52 weeks

Start Date:

ASAP

Hours:

8:00 a.m. to 4:30 p.m.

Date Posted: 1/20/2026

Date Closed:
Internal - January 26, 2026 External - Until filled

MINIMUM QUALIFICATIONS

• Strong written and verbal communication skills
• Must possess strong clerical skills with proficiency in office software
• Encounters and relationships with the public must be tactful and courteous
• Must demonstrate ability to multitask and work in collaboration and be productive in a teamwork environment
• Must consistently work harmoniously with all other employees
• Must be accurate and timely in the preparation of clerical records and reports
• Must maintain an appropriate and professional appearance
• Must have a high school diploma or equivalency and basic math skill proficiency

• ESSENTIAL FUNCTIONS

• Act as the Administration building receptionist, direct incoming calls, work independently in meeting the public, give information, answer complaints when possible or refer calls to the proper person
• Follow District guidelines when admitting the public to the building.
• Sort and distribute administration building mail
• Match vendor invoices to check copies and prepare checks for mailing weekly
• Order, organize and process invoices for all central office building supplies, including office, custodial, water and coffee. Responsible for reporting copier issues/problems
• Process new vendor requests, review form for completeness, accurately submit to obtain vendor number, then forward to the Business Office
• Support Teaching, Learning and Technology (TLT), Human Resources, and the Business Office as directed
• Responsible for clerical support of the annual Carl's Scholarship Program
• Responsible for time/date stamp District bid submissions
• Assist Pupil Personnel with enrollments, affidavits and work permits
• Directly responsible to the Assistant Superintendent to perform other clerical duties and secretarial services as assigned

EDUCATION and/or EXPERIENCE: High School diploma and/or related experience.

LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms.

Specific vision abilities required by this job include close vision and ability to adjust and focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION

Apply on-line
A cover letter is required in order to be considered for this position and should be attached as the first page of your resume. The cover letter should outline skills and experience that directly relate to the qualifications for the position.

Inquiries should be addressed to:
Jeanna Klebba
Administrative Assistant to Human Resources
2390 South Milford Rd., Highland, MI 48357
(TELEPHONE) •  (FAX)
E-MAIL: jeanna.klebba

Jeanette Wenger, Chief Human Resource Officer and Title

VI Officer
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to…