Administrative Assistant

Assignment length:
Approximately 2 Months, with potential to extend or convert into permanent based on performance and business needs

Key Responsibilities:

• File, sort, and scan confidential vault documents into designated folders, including employee personnel files and other administrative records.
• Perform high-volume administrative tasks with a strong focus on accuracy and organization.
• Handle and process sensitive personally identifiable information (PII) in accordance with confidentiality and data protection standards.
• Maintain organized digital and physical records to support HR operations.
• Work collaboratively with team members and HR professionals to ensure timely completion of document management tasks.
• Fully onsite role requiring consistent attendance and reliability.

Requirements:

• High attention to detail with strong organizational and document management skills.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Reliable, punctual, and comfortable working in a fully onsite environment.
• Strong teamwork skills with a positive attitude and ability to work closely with peers.
• Prior experience in administrative support, document processing, or a similar environment preferred.
• Entry-level HR background or exposure to personnel file management is a plus.

Benefits Disclosure:

• “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”