Purchasing Coordinator

Overview

Company Description

Driven? Passionate? Do you want to perform meaningful work free from too many rules and too much bureaucracy? Are you obsessed with building better things in a supportive and collaborative environment? Do you want to be recognized and rewarded for your workplace contributions?

Yes? Then we want you  are looking for change agents: those who bring groundbreaking ideas, insights, and vision to the workplace. Professionals who excel at identifying inefficiencies and developing solutions to overcome them. Where some see problems, you see a roadmap to a future — and a better place for our growing company. Kofile employees are empowered and encouraged to work as a team while allowing for individual achievement and recognition.

Our culture is one of diversity, cooperation, and coaching; we realize mistakes will be made and we will learn from them by working together, paving the way for ongoing success. If you want to have a lasting impact at work, have your voice and ideas heard, and contribute to a high-performance organization, then we want YOU on our team.

We need YOU to be part of that journey by filling a new and critical role at Kofile.

The Purchasing Coordinator supports the procurement function by assisting with day-to-day purchasing activities, supplier coordination, and inventory tracking. This role works closely with the Vice President of Bindery Services and cross-functional teams to ensure materials and supplies are ordered accurately, delivered on time, and aligned with production needs. This position is ideal for someone early in their supply chain or procurement career who is looking to grow into a more strategic role over time.

• Purchasing Support
  • Assist with the preparation and processing of purchase orders for materials, supplies, and equipment.
  • Support purchasing activities to ensure timely delivery and availability of materials.
  • Help track pricing, lead times, and order status, escalating issues as needed.
• Supplier Coordination
  • Communicate with suppliers regarding order confirmations, delivery schedules, and basic inquiries.
  • Maintain accurate supplier information and documentation.
  • Support supplier evaluations by collecting performance data related to quality, delivery, and service.
• Inventory & Data Management
  • Assist with inventory tracking and reconciliation to support optimal stock levels.
  • Help identify potential shortages or excess inventory and report findings to leadership.
  • Support data entry and maintenance within purchasing or ERP/MRP systems.
• Reporting & Documentation
  • Maintain organized purchasing records, contracts, and order documentation.
  • Assist with basic reporting related to purchasing activity, spend, and inventory levels.
• Cross-Functional Collaboration
  • Work closely with production, warehouse, and finance teams to support purchasing needs.
  • Provide administrative and project support for procurement-related initiatives as assigned.

• Associate’s or Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field (or equivalent experience).
• 1–2 years of experience in purchasing, procurement, supply chain, or administrative support preferred.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with internal teams and external suppliers.
• Basic understanding of inventory and purchasing concepts.
• Proficiency in Microsoft Office; experience with ERP or purchasing systems is a plus.
• Eagerness to learn and grow into a more advanced procurement role.

• In addition to offering a culture of inclusivity and empowerment, Kofile offers a full range of benefits including:
• Flexible work arrangement: remote and hybrid schedule
• Generous PTO policy
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Educational assistance