Legal Assistant Victim Witness Job Montesano Washington USA,Law/Legal

Position: Legal Assistant Victim Witness 1
Location: Montesano

Job Summary

This position performs a variety of technical legal administrative functions to assist in the effective operations of the Grays Harbor County Prosecuting Attorney’s Office, specifically for victim based crimes; provides legal support to assigned attorneys; provides support to victims and witnesses of crimes prosecuted by the office; prepares and files legal documents; creates and maintains case files; performs legal research; drafts and edits various legal documents;

and screens calls of assigned attorneys; and locates and assimilates information and documentation in multiple databases and software programs.

Essential Duties

Ability to use the Prosecutor’s specialized electronic case management database, Karpel.

Skilled in locating records in the Judicial Information System (JIS) and the Judicial Access Browser System (JABS), the Washington State District Court systems.

Skilled in located records in Odyssey, the Superior Court online records system;

Skilled in accessing and locating records in the Felony Offender Reporting System (FORS/OMNI), the Department of Corrections database.

Skilled in accessing and locating records in the Department of Licensing records program, Driver Information and Adjudication System (DIAS).

Ability to type dictated legal documents at no less than 40 words per minute accurately. Including all formatting for the charges, jurisdiction, purpose of legal document and formatting according to appropriate Court Rules.

Skilled at preparing or drafting correspondence, legal briefs, pleadings, charging information, complaints, orders, court orders, affidavits, notices of appearance, motions, notices of infraction, summonses, warrants, subpoenas, and all other types of legal documents and correspondence, utilizing existing case management system or Word documents.

Creates, updates, maintains, and retrieves physical case files for area of assignment;

Reviews case files and court rules to assure timely action or review by attorney; and initiates preparation of appropriate documents and pleadings at each stage of case progress, with input and review by an attorney.

Organizes, assembles, and maintains other attorneys’ files and records, including correspondence, opinion, information and research files.

Contacts victims, witnesses, law enforcement agencies and attorneys to obtain or relay information, schedule appointments, assist in completing documents, and other tasks as deemed necessary.

Receives and directs incoming calls and visitors, takes messages, determines needs, answers general questions and furnishes information regarding established procedures, policies and services.

Maintains contact with crime victims and witnesses to direct them to services offered in the community which might benefit their situation, and assist in the preparation of restitution estimates. Conveys information from the attorneys, schedules interviews or appointments, documenting that contact.

Assists with office operations such as opening and distributing mail, filing paperwork, maintaining office files and case management system, and ensuring a smooth flow of work through the office.

Archives records according to established retention schedule, including the packaging and transport of office files to appropriate storage.

Perform a wide range of other clerical duties to support the operations and administration of cases and department’s functions including copying, faxing, scanning, emailing, performing intake, and such other tasks or special projects as are necessary for the proper management of office caseloads.

Minimum Qualifications

High school diploma or GED; and

Experience:

At least one (1) year experience as a legal secretary in a legal office or prosecuting attorney’s office; or

Completion of a legal assistant program; or

Extensive, demonstrable experience in a related field that would ensure the effective performance of the duties of this position.

A valid Washington State driver’s license and acceptable driving record; and

Must be bondable.

Knowledge, Skills & Abilities Knowledge

Demonstrated knowledge of the criminal justice system, civil process, legal process, the form and preparation of legal…


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