HS Secretary-Guidance Counselor & Athletic Director Assistant

HS Secretary-Guidance Counselor & Athletic Director Assistant

Grand Coulee Dam School District Lake Roosevelt Jr/Sr High School - Coulee Dam, Washington

Starting Date: Immediately

High School Secretary - Guidance Counselor & Athletic Director Assistant

Lake Roosevelt Jr./Sr. High School

7.5 hours per day | 7:30 am - 3:30 pm

160 days per year
Salary and benefits per current PSE agreement

Lake Roosevelt Jr./Sr. High School is seeking a highly organized, detail-oriented, and student-centered professional to serve as office secretary, as well as assistant to the High School Counselor and Athletic Director. This position plays a vital role in supporting student success by maintaining accurate academic and athletic records, assisting families, and ensuring efficient daily office operations.

The ideal candidate is professional, adaptable, and committed to providing exceptional service to students, families, staff, and the community.

Primary Responsibilities

General Office & Student Support

• Answer and direct phone calls; assist students, parents, and community members
• Track and manage student fines and fees
• Support breakfast food service computer operations
• Assist with report card mailings
• Update and manage the school reader board
• Assist with classroom credit audit presentations
• Perform other duties as assigned

Counselor Support

• Support student scheduling processes, including assisting with schedule changes, course adjustments, and maintaining accurate enrollment records in collaboration with the school counselor
• Assist with student credit audits and graduation requirement tracking
• Track Washington State History and other graduation requirements
• Process student transcripts requests
• Process Running Start documentation (send, receive, and maintain records)
• Verify final Apex grade entry for transcripts and file
• Assist with graduation preparation, including senior documentation, program materials, and coordination of event logistics
• Support general counseling office organization and record maintenance

Athletic Director Support

• Provide clerical and organizational support to athletic programs
• Prepare and monitor grade check forms; meet with students to review eligibility and promote academic success
• Prepare athletic participation certificates (varsity letters, state participation, all-league recognition)
• Assist with additional athletic department duties as assigned

Required Skills & Qualifications

• Knowledge of standard office practices and procedures
• Strong organizational and time-management skills
• Ability to manage multiple priorities and adapt to changing assignments
• Ability to communicate effectively with staff, students, parents, and community members
• High level of professionalism, discretion, and ethical conduct
• Positive attitude and commitment to supporting student success
• Must pass a Washington State background check

Preferred Qualifications

• Experience working in a K–12 school office setting
• Experience managing transcripts, credit tracking, and graduation requirements
• Knowledge of Washington State assessment and graduation requirements
• Proficiency with Skyward student information system
• Experience using Final Forms or similar athletic eligibility/registration platforms
• Experience with Google Workspace

This position requires exceptional attention to detail, strong communication skills, and the ability to balance academic and athletic responsibilities in a fast-paced school environment. The successful candidate will play an essential role in supporting counseling services, athletic programs, and the overall positive culture of Lake Roosevelt Jr./Sr. High School.

Position Type: Full-Time

Salary: $24.75 to $27.43 Per Hour

• Citizenship, residency or work visa required