Supervisor of Material Services

Overview

General Summary of Position
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Supervises a shift of medical materials linen and scrubs inventory and distribution technicians. Supervises the distribution of medical and surgical supplies, linen and materials warehouse inventory control and management activities and inventory documentation and labeling procedures. Prepares activities and statistics reports and ensures that facilities and equipment are appropriately maintained.

• Supervises a shift of medical materials linen and scrubs inventory and distribution technicians. Assist in interviewing potential new hires candidates and provides staff with appropriate in-service training in inventory stocking and distribution methodology. Assigns work, establishes schedules, sets priorities, completes periodic rounds, prepares payroll, evaluates performance and recommends administrative or disciplinary actions as necessary.
• Supervises the distribution of medical and surgical supplies linen and scrubs and materials according to nursing unit orders. Ensures that distribution exchange carts are properly staged, inventoried and scheduled for deliveries. Ensures that orders are filled properly and that patient chargeable items are labeled correctly. Prepares cart restocking schedules and ensures that expired items are reclaimed from cart inventories.
• Responds to stock outages by determining the urgency of need, processing emergency requisitions through purchasing and coordinating purchase and delivery efforts with user departments. Responds orally and in writing to requisitions, inquiries, problems, complaints and commentary from user nursing unit managers and staff.
• Supervises warehouse inventory control and management activities. Supervises receipt of orders, resolves delivery discrepancies, shortages, over shipments, substituted items, incorrect packing slips, wrong purchase order numbers, STAT deliveries etc. Coordinates vendor inquiries and invoice discrepancies with accounting department. Authorizes item returns to vendors. Updates inventory sheets.
• Supervises restocking of warehouse bulk goods shelves and flow rack. Monitors breakdown of supply skids and trains in the use of power jacks and machinery used to access high shelves. Monitors stock levels, backorders and late deliveries. Coordinates with vendors and Purchasing to ensure sufficient inventory for warehouse stock delivery carts, department requirements and to minimize inventory problems, stock outages and rush orders.
• Supervises inventory documentation procedures. Ensures that all documentation is accounted for and processed for inventory requisition, receivables, usage charges and issues. Records items never stocked but special ordered through Purchasing and delivered directly to user departments.
• Supervises data entry of information from supply and linen and scrubs usage forms. Generates pick list defining items needing restocking. Ensures correct labeling of patient charge items, products and medical materials so billings can be determined correctly. Enters patient charge cards into personal computer for the updating of daily charges and directs the return of patient charge cards.
• Prepares and submits periodic activities reports, statistical reports and summaries.
• Maintains all warehouse equipment and exchange carts. Directs the collection and compacting of trash, soiled linen and secures warehouses against unauthorized entry.
• Maintains current knowledge of technical and business developments and communicates relevant information to the work group.
• Oversees the requisitioning and adjustments of aggregate supply, linen and scrub delivery levels from warehouse and/or laundry service. Identifies unserviceable items to be returned, sold or discarded.

• High School Diploma or GED required

• Less than 1 year of progressively more responsible job related experience in medical materials warehousing and inventory distribution operations and supervision required

This position has a hiring range of USD $59,820.00 - USD $ /Yr.