Camp Manager

Overview

Girls Rock! DC is hiring a Camp Manager to oversee and implement our two camp programs, We Rock! Adult Camp and Youth Summer Camp. The Camp Manager will be a part-time employee who will support the organization to give nearly 200 campers a year a transformative experience, allowing them to express their creativity and connect into their community.

The Camp Manager is responsible for overseeing and implementing programs using existing program frameworks, curricula, and materials. The role allows for leadership of an area of work with executive supervision and mentorship. The Camp Manager will recruit, train, and oversee volunteers and contractors to implement the programs.

The Camp Manager will bottomline the planning, preparation, and execution of specific program sessions (also called ‘projects’) each calendar year (dates, session lengths, and camper numbers are approximate and may vary):

• Summer Camp, July, 6 days for 75 youth campers
• Summer Camp, August, 6 days for 75 youth campers
• We Rock! Camp, November, 2.5 days for 30 adult campers

In order to execute these programs, the Camp Manager will have the following job duties:

• Project Management:
  Coordinate with the Executive Director to set project goals, milestones, and outcomes
• Project Management:
  Create, maintain, and follow project plans for each program session with accurate tasks, assignees, and deadlines
• Project Management:
  Coordinate with other team members to ensure projects are on track and tasks are completed
• Project Management:
  Oversee the implementation of project plans and course-correct as necessary to achieve overall project goals

• Content Oversight:
  Ensure project curricula (such as lesson plans or learning objectives) are complete and finalized for each project
• Content Oversight:
  Ensure project processes and procedures (such as camper checkin/out processes and roadie guidance for equipment moving) are complete and finalized for each project
• Content Oversight:
  Ensure internal and external schedules are complete and finalized for each project
• Content Oversight:
  Ensure development and printing of all necessary physical project materials, such as schedules, guidebooks, training manuals, curriculum packs, signage, etc.

• Volunteer/Contractor Management:
  Coordinate with the Executive Director to identify instructor, counselor, roadie, and other role needs for each project and create role descriptions and compensation structures for each role
• Volunteer/Contractor Management:
  Create recruitment forms and outreach materials, and conduct recruitment to ensure all needed roles are filled for each project
• Volunteer/Contractor Management:
  Interview, onboard, and place applicants into appropriate roles
• Volunteer/Contractor Management:
  Create and implement online and in-person training for volunteers/contractors so they are appropriately prepared for their roles
• Volunteer/Contractor Management:
  During program implementation, oversee and manage volunteer/contractor checkin/checkout, pre- and post-shift meetings, and overall performance of their roles, making interventions and providing feedback as necessary
• Volunteer/Contractor Management:
  Coordinate with Bookkeeper to ensure volunteers/contractors complete necessary paperwork and receive timely compensation as appropriate

• Equipment and Supplies Oversight:
  Maintain an inventory list of needed equipment and supplies for each project, and coordinate with team members to identify, source, or purchase these items
• Equipment and Supplies Oversight:
  Ensure all equipment and supplies are prepared ahead of each project
• Equipment and Supplies Oversight:
  Oversee and carry out the transportation of equipment and supplies from storage unit, office, or other locations to and from the project site
• Equipment and Supplies Oversight:
  Oversee and direct the setup and takedown of equipment and supplies at the project site
• Equipment and Supplies Oversight:
  Ensure proper usage, storage, transport, and repair of equipment and supplies during projects

• Project Implementation:
  Ensure effective implementation of each project by acting as the primary person responsible on-site for the duration of each session, coordinating campers, volunteers/contractors, team members, guests, and venue/site partners
• Project Implementation:
  Employ a customer service-first approach to ensure campers have an engaging, transformative experience
• Project Implementation:
  Ensure volunteers/contractors effectively implement project curricula and follow project procedures and processes
• Project Implementation:
  Provide guidance, support, and troubleshooting throughout project implementation to campers, volunteers/contractors, team members, guests, and venue/site partners

• Partnerships Development:
  Conduct outreach with and foster relationships with partner sites and venues for the programs
• Partnerships Development:
  Solicit sponsors to support the programs with financial and in-kind contributions
• Partnerships Development:
  Maintain records of contact information and…