Temporary Department Manager, PHRCR

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* Summary:

** Departments within the School of International Service (SIS) serve as academic, organizational and community homes for our faculty, department staff, and students (undergraduate and graduate), while also facilitating interdisciplinary work within and across the school's programs and initiatives. These are ‘non-traditional’ departments:  they fill core traditional departmental functions for faculty affairs and curricular development and delivery, but they are also specifically designed to be ‘incubators’ of SIS innovation: developing new ‘thought leadership’ initiatives, driving more outwardly-facing engagement on translational work and issues;

strengthening engagement with alumni and donors; and investing in pilots and partnerships that ensure SIS remains a Top 10 school of international studies and is viewed as cutting-edge on interdisciplinary approaches to solving challenges at the intersection of key global issues. The Department Manager creates and leverages opportunities to enable departments to serve as incubators for strategic innovation, brings expertise in the business and operational requirements and trade-offs of specific investments and priorities, and serves as a strategic partner alongside other department leadership positions.

The Department Manager is the key staff member responsible for the department’s thriving, and as part of that collaborates with the other members of the department leadership team to create, cultivate, and ensure a community within the department for students, faculty, and staff.

Under the supervision of the Department Chair, the Department Manager is an experienced manager who is responsible for developing, managing, and implementing the administration and operational policies, guidance, and processes of the department and contributes to long-term planning, the development of strategy, and the process of assessment/improvement for the department.  The Department Manager must bring strong diplomatic and relationship-building skills to manage productive relationships with other leaders across SIS and AU.
* The Department Manager shapes and executes a set of annual goals to guide priorities and decision-making and assesses progress throughout the year. They provide and share knowledge and continuity across department chairs (which rotate on a regular basis) and develop and maintain departmental-level procedures and systems related to course planning, faculty and student affairs, and other department activities. The Department Manager designs, implements, and periodically reviews department administrative and operational policies, procedures, and guidance, and designs and executes systems to make department decision making more data-driven.
* This position works with the Chair to establish annual budget needs and oversees the department’s budgets, totaling at least $50K.  This includes both strategic and administrative elements.  Strategically, this position brings the business acumen, financial and human resource analysis of needs and opportunity costs to the co-design and prioritization of new and evolving initiatives. Administratively, they are also responsible for booking travel and managing the logistics of department-level activities.

In collaboration with the Office of Financial Operations, they advise faculty and other members of the department on applicable financial policies and procedures and perform select human resources functions, budget review and forecasting, reimbursement processing, credit card expenditure reconciliation, and vendor maintenance. They also work with department staff and faculty to generate Professional Services Agreements and process department payments, honoraria and all other payment requests.

They oversee daily administrative operations, including coordinating department meetings, and ensuring office coverage. The Department Manager manages project/initiative budgets, including billing and collections, and has financial oversight for the department’s budget.
* Bachelor's degree.
* 3 - 5 years of relevant experience.
* Master's degree.
* 5 - 7 years of relevant experience.
* Experience working with senior…