Senior Facilities & Vendor Specialist

Role Summary

Senior Facilities & Vendor Specialist responsible for the maintenance and operation of facilities, safety, and coordination with construction/renovation vendors at United Therapeutics' Washington, D.C. office. You will manage facilities programs, oversee vendors and contracts, and ensure compliance with safety and regulatory requirements. Strong project management and communication skills are essential.

• Ensure the facility needs of the Legal Department are met, including 24-hour on-call service, routine facility and equipment inspections and ensuring maintenance can be accomplished in a safe, timely and cost-effective manner, either handled personally or through a vendor
• Independently establish, administer, and manage the service and maintenance program of internal environmental controls (HVAC), all facilities infrastructure and equipment including mechanical, electrical, plumbing, and refrigeration systems, life safety systems, IT systems and Security systems
• Review the operation of building equipment and systems continuously with the goal of minimizing unplanned downtime, anticipating problems, and solving issues in a timely manner to include possible Capital Improvements for any of the DC Office buildings
• Work with DC office personnel/Security personnel and IT personnel to test all necessary equipment to maintain a consistent and uninterrupted work environment for the Legal Department employees by working in conjunction with Legal Operations Assistant to complete weekly/daily inspections of the building equipment to ensure all are working properly
• Identify and manage all service/maintenance contracts (i.e. preventative and corrective maintenance, pest control, etc.). This management includes determining guidelines for and negotiating terms and conditions of facility and service contracts, equipment leases, and related financial agreements; evaluating Request for Proposals (RFPs); ensuring that contracts integrate with stated department goals; and resolving contract disputes
• Create new, and review and maintain current SOPs and update as needed by working in conjunction with the Administrative Assistant to maintain all operation manuals, facility related drawings, and vendor documents
• Maintain corporate safety, health, and environmental policies and procedures
• Work with Corporate Real Estate to ensure city, county, state, and federal regulations relating to the facility are always met, participate in problem solving and initiate recommendations for utilities systems upgrades, reliability and efficiency improvements, and other improvements to minimize system downtime
• Work within the allotted budget for the year and track spending for all facility items
• Assist in the coordination of construction/renovation projects to ensure the project scope is carried out on time and according to budget
• Assist in the coordination of general questions from the GC or contractors to include electrician, plumber, HVAC etc. which will minimize the need to reach out to the Executive Administrator
• Assist in the coordination of day-to-day project management duties to include communication, coordinating schedules, informing onsite/company employees of any issues or delays from the project
• Assist in reviewing and tracking contractor schedules and develop look-ahead schedules to be provided to the legal project team
• Execute any other project management tasks as assigned by the legal project team

• Required:
  
  H.S. Diploma or General Education Degree (GED) with 9+ years of construction/project management and facilities/project management experience or
• Required:
  
  Associates Degree with 7+ years of construction/project management and facilities/project management experience or
• Required:
  
  Bachelor's Degree with 5+ years of construction/project management and facilities/project management experience
• Required:
  
  Strong organizational skills and systems implementation skills
• Required:
  
  Solid fundamental computer skills, email/Microsoft Suite/etc.
• Required:
  
  Strong overall communication and organizational skills, both oral and written
• Preferred:
  Associates Degree or Bachelor's Degree in related field
• Preferred:
  Knowledge and experience with Facilities Management programs

• H.S. Diploma or GED with 9+ years of experience in construction/project management and facilities/project management
• Associates Degree with 7+ years of experience
• Bachelor's Degree with 5+ years of experience

• Facilities management
• Project coordination
• Vendor and contract management
• Regulatory compliance
• Communication and collaboration
• Budgeting and cost control