Deputy Chief of Staff or Washington, DC ; Eastern Time Zone

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. From world capitals to college campuses, AJC works with leaders across society to stand up for Israel; confront antisemitism, no matter the source; and uphold the democratic values that unite us. In the wake of Hamas’ October 7 attack—the worst massacre of Jews since the Holocaust—AJC has mobilized its global network to tackle the unprecedented threats facing world Jewry.

Join us. Together, we can shape a new future for Israel and the Jewish people.

The Office of the CEO (OCEO) represents a core team that supports the CEO in his capacity as Chief Executive Officer of a global, non-governmental agency with more than 300 employees on four continents, relations with government officials at the highest levels around the world, and an annual budget of more than $90 million.

The Deputy Chief of Staff (DCS) provides critical operational, administrative and data and analytic support to the Chief Executive Officer. This role requires exceptional organizational, communication, and interpersonal skills, professional maturity, discretion, and a deep commitment to the values and goals of AJC. The DCS serves as a trusted partner, with the CEO, and the Chief of Staff to the CEO, ensuring the CEO’s time is maximized, and strategic priorities are advanced.

The DCS together with the Chief of Staff to the CEO, serve as gatekeepers to the CEO and will ensure that the department’s operations run smoothly and efficiently.

• Support the execution of the OCEO’s strategy, goals, objectives, and action plans
• Serve as a main point of contact for AJC colleagues and external stakeholders to the OCEO & act as an overall gatekeeper for access to CEO, exercising independent judgement on prioritization of incoming requests
• Organize, prioritize, and manage large volume of incoming and outgoing communications (phone calls, email, and mail) for the CEO
• Facilitate, under the COS’ direction, the internal communications structure ensuring seamless information flow between the CEO and senior leadership — serve as the lead on CEO inbox tracking, management and follow-up
• Respond in a timely fashion to inquiries and requests from internal and external stakeholders; and prioritize responses and implement requests in alignment with OCEO priorities, in consultation as needed with the Chief of Staff
• Oversee CEO scheduling and under the COS’ direction:
• Create a strategic and organized scheduling system for CEO meetings and appointments and maintain CEO calendar — ensure appropriate prep materials from other staff have been assigned, reviewed, returned and inputted into calendar and/or other systems as applicable.
• As part of overall scheduling ensure tracking mechanism for repeated events — weekly, monthly, annual and related in partnership with appropriate teams (HR, Development, COS etc.)
• Draft and send meeting thank you notes or other follow-up correspondence,
• Arrange complex and detailed international and domestic travel plans, itineraries, and agendas; proactively support the CEO and Chief of Staff in preparing for such travel.
• Organize and support CEO security in partnership with Director of Security as part of scheduling coordinating
• Audit, organize, and streamline OCEO existing fragmented data across multiple platforms, systems (SharePoint, Teams groups, google drives etc.), spreadsheets, emails etc., including but not limited to:
• Organize and maintain department documentation files; contacts and mailing lists
• Execution and other tracking/reporting projects as assigned for the CEO and COS
• Develop standardized data collection protocols and quality assurance processes for data coming in and out of OCEO;
• On behalf of CEO engages with Razor’s Edge, CRM and other Agency wide systems to extract and analyze data to create preliminary reporting for CEO
• Prepare initial drafts or summaries for CEO on various topics for internal and/or external meetings
• Attend meetings on behalf of OCEO as assigned, take notes and report back to Chief of Staff/CEO
• Project manage and execute on the logistics for assigned projects, events, and…