Client Service Specialist; Legal Secretary – Litigation Support

Overview

Client Service Specialist (Legal Secretary) – Litigation Support –

Location:

Washington, D.C.

NRI Legal Resources has been exclusively retained to recruit a Client Service Specialist (Legal Secretary) for a prestigious, globally recognized law firm based in Washington, D.C. This is a high-level litigation support role supporting attorneys who work with a sophisticated client base, including multinational corporations and major financial institutions.

This opportunity is ideal for an experienced legal professional who thrives in a fast-paced, collaborative environment and takes pride in delivering exceptional client service.

• Maintain a regular in-office presence to support collaboration and workflow efficiency
• Coordinate litigation support, administrative tasks, and special projects for attorneys and clients
• Manage time entry, expense reporting, billing processes, meeting scheduling, and matter openings
• Draft, format, proofread, and edit legal documents and correspondence in both English and Spanish
• File legal documents with courts and government agencies, ensuring accuracy and timeliness
• Partner with internal teams (Document Services, Finance, Practice Support, and others) across offices to execute assignments
• Support and monitor client billing, including billing codes, proofreading invoices, rate adjustments, write-offs, and compliance with billing protocols
• Maintain accurate records within the document management system and follow best practices for file organization and task tracking
• Manage attorneys’ calendars, travel arrangements, and daily administrative needs
• Work overtime as needed and provide support on additional firm initiatives and projects
• Exceptional organizational and multitasking abilities with a strong team-oriented mindset
• Advanced proficiency in English grammar, spelling, and legal document formatting
• Strong working knowledge of:
• MS Word, including document comparison tools
• MS Outlook, including email and calendar management
• MS Excel and Power Point
• Document management systems and web-based conferencing platforms
• Solid understanding of legal billing, timekeeping, and financial processes
• Familiarity with court filing procedures and litigation workflows
• Strong interpersonal and professional communication skills
• Ability to manage competing deadlines while maintaining confidentiality

• Fluency in English and Spanish (written and verbal) required
• Minimum of 6 years of legal secretarial or related legal experience required
• Experience supporting International Arbitration matters is preferred

This position offers a competitive salary range of $76,100–$108,000
, depending on experience, along with performance-based bonus eligibility. The firm provides a comprehensive benefits package that includes:

• Medical, dental, vision, life, and disability insurance
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
• 401(k) plan with profit sharing
• Generous paid time off and paid holidays
• Parental leave and family support services
• Wellness and mental health programs
• Commuter benefits and travel insurance
• Legal, home, auto, and pet insurance options
• Anniversary bonus program

NRI Legal Resources is managing this search on behalf of our client. Qualified candidates are encouraged to submit a resume and brief cover letter outlining their relevant experience and interest in the role.