Legal Practice Assistant; Litigation - DC

Legal Practice Assistant (Litigation) - DC page is loaded## Legal Practice Assistant (Litigation) - DClocations:
Washington, D.C.time type:
Full time posted on:
Posted Yesterday job requisition :
R2820
** Job Description

Summary:

** Fenwick is seeking a Litigation Legal Practice Assistant in our Washington, DC office. The role of a Legal Practice Assistant is to perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals by providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients.
This position offers a hybrid schedule and requires three days on-site with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 37.5 hours per week (non-exempt), Monday - Friday, from 9:00 am - 5:30 pm.
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* Job Description:

*** Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors.
* Responsible for producing high quality and error free work product in a timely manner.
* Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams.
* Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services.
* Shared responsibility for coverage of attorneys and paralegals.
* Possess a solid understanding of the litigation process:  + Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement;  + Prepare, file and serve Answer to Complaint;  + Arrange for service via a Process Server.
* Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney’s litigation practice.
* Working knowledge of the court’s Pacer Pro and its workflow procedures/protocols.
* Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation.
* Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access.
* Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles.
* Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel.
* Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities.
* Perform a variety of administrative functions including preparing check requests, invoices and reimbursements.
* Responsible for managing and keeping assigned attorney’s calendar updated with relevant information, i.e., client meetings, court deadlines, etc.
* Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents.
* Knowledge of timekeeping protocols; assist with entering attorney time, as necessary.
* Acquire knowledge and understanding of the Firm’s resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks.
* Ability to be flexible and available to work overtime as necessary.
* Perform other tasks as assigned.
** Additional responsibilities may include:
*** Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.).
* Respond to client requests for month-end estimates.
* Monitor,…