Information Technology Specialist - Sharepoint Admin - USCG

The Rehancement Group, Inc. (TRG), is a professional services and consulting firm committed to our Government customers. We provide highly qualified professionals to support the mission of our clients.

TRG is seeking an Information Specialist - SharePoint Admin to provide support to the U.S. Coast Guard CG-SID team.

The Information Technology Specialist (PT) provides part-time IT and collaboration platform support to the U.S. Coast Guard CG-SID team by sustaining and improving a SharePoint-based knowledge environment and enabling effective information access, workflow efficiency, and reporting transparency. This role supports operational continuity by maintaining content structure and usability, strengthening documentation practices, and implementing low-risk improvements that reduce manual effort and improve performance.

Location: Onsite / Hybrid – U.S. Coast Guard Headquarters (USCG HQ)

Address: 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593

Hours: 08:00 – 16:00, Monday through Friday (with flexibility to support mission needs)

Clearance: Ability to obtain and maintain DHS/USCG Public Trust / Suitability

Citizenship: U.S. Citizen (required)

Employment Type: Part-Time (PT)

Client: U.S. Coast Guard – Office of Acquisition Support and Systems Engineering Policy (CG-SID-9)

The Information Technology Specialist contributes to both day-to-day portal sustainment and continuous improvement initiatives, including process automation, dashboarding, and light data integration efforts that enhance visibility into recurring deliverables, governance artifacts, and program execution activities.

The Information Technology Specialist (PT) is expected to deliver high-value, mission-enabling outputs that improve platform reliability and reduce time spent searching for or reproducing information, including:

• A well-organized SharePoint portal environment with consistent structure and reliable content maintenance
• Routine portal updates completed on schedule with minimal disruption to users
• Improved navigation and organization standards that support accessibility and continuity
• Automation enhancements that reduce manual, repetitive tasks and improve timeliness of routine actions
• Basic dashboards or reporting views that improve visibility and decision support
• Clearly written user guides and sustainment documentation enabling repeatable portal practices

SharePoint Portal Sustainment & Content Management

• Maintains and supports a SharePoint-based portal environment to ensure information is organized, current, and accessible to authorized users.
• Performs structured content management actions such as:
  • uploading, publishing, and linking documents
  • maintaining document library structure and folder taxonomy
  • applying naming conventions and version control practices
  • ensuring content accuracy and currency through scheduled updates
• Supports routine portal updates (e.g., monthly refresh activities) and ensures key program information remains discoverable and easy to navigate.
• Troubleshoots common usability and access issues within the portal environment and coordinates resolutions with stakeholders as needed.

Information Architecture & Knowledge Organization

• Improves portal usability by strengthening information architecture, including:
  • logical site layout and navigation design
  • consistent metadata and tagging approaches (where applicable)
  • structured file organization that supports retrieval and auditability
• Develops recommendations to improve organization and reduce duplication of content across shared locations.
• Assists in establishing repeatable practices for publishing, archiving, and maintaining key program artifacts.

Workflow Automation & Efficiency Enhancements

• Identifies opportunities to reduce manual administrative burden using low-code/no-code tools and automation techniques, such as:
  • automated reminders and task prompts
  • recurring workflow triggers and approvals (where supported)
  • streamlined intake and tracking processes
• Develops and maintains lightweight automation solutions that support operational efficiency while staying within Government constraints and technical guardrails.
• Documents…